Executive Assistant and Sales Outreach Specialist

This is a remote position.

PHILIPPINE-BASED FILIPINO APPLICANTS

This role combines executive support email and calendar management sales appointment setting and general business coordination. The successful candidate will work closely with the CEO and our Digital Director to ensure daily operations run smoothly and that potential partners are consistently contacted and booked for meetings.

Executive and Administrative Support

• Manage the CEOs inbox including sorting prioritising and drafting responses
  
• Manage the Digital Directors inbox including organising emails and action lists
  
• Coordinate internal and external communications on behalf of the executive team
  
• Prepare documents summaries and follow up notes for meetings
  
• Schedule and confirm appointments and manage calendars
  
• Maintain task lists and ensure important actions are completed on time
  
• Assist with general administration tasks as required
  

Sales Outreach and Appointment Setting

• Research and identify builders developers and industry groups for outreach
  
• Send structured email sequences to introduce Green Homes
  
• Follow up until an appointment is secured
  
• Make outbound calls when required to confirm meetings or qualify opportunities
  
• Manage CRM entries and keep all communication records up to date
  
• Book meetings directly into executive calendars
  
• Prepare short briefs on each lead before the meeting
  
• Support the early stages of business development so the executives can focus on closing
  

Communication and Coordination

• Act as the first point of contact for new opportunities
  
• Provide daily updates on leads follow ups and urgent tasks
  
• Liaise with team members and external partners as needed
  
• Assist with the organisation of documents proposals and presentations
  

Requirements

Skills and Experience

• Excellent written and spoken English
  
• Experience as an Executive Assistant VA or Sales Assistant
  
• Confident phone manner and willingness to make outbound calls
  
• Highly organised with excellent attention to detail
  
• Ability to manage two or three executive inboxes with discipline and accuracy
  
• Strong follow up and task management skills
  
• Experience with CRM systems such as HubSpot Apollo or similar
  
• Comfortable working independently and taking initiative
  
• Ability to learn quickly especially regarding construction sustainability and digital systems
  
  

Personal Attributes

• Calm under pressure
  
• Proactive problem solver
  
• Strong sense of responsibility and ownership
  
• Reliable with excellent time management
  
• Comfortable working in a fast-moving environment
  
• Committed to high standards of communication
  

Benefits

• 10 days annual leave credits
  
• 5 days of sick leave