Admin Services Coordinator ICTS Implementation Science Center

Iowa, IA - USA

Monthly Salary: Not Disclosed

Posted on: 5 days ago

Vacancies: 1 Vacancy

Job Summary

The Institute for Clinical and Translational Science (ICTS) is seeking an Administrative Services Coordinator that will be an integral member of the research team in the ICTS Implementation Science Center (ISC). This position will provide administrative support to the ISC by performing activities which are vitally important to its mission as well as to grow and foster innovation through research support endeavors.

Duties to include but not limited to:

Serve as the first point of contact for the ISC including reviewing resolving and responding to requests for information data services and complaints.

Respond to and triage phone calls emails and other sources of inquiries for the ISC.

Assist ISC in disseminating information about guest speakers workshops lecture series education and funding opportunities and any other mass email for staff faculty and students.

Serve as the first point of contact for the ISC including reviewing resolving and responding to requests for information data services and complaints. Apply independent judgement with respect to communications and confidentiality.

Assist with planning developing coordinating and implementing projects programs and/or activities for the ISC.

Plan and coordinate ISC events such as workshops and conferences and provide on-sight direction and support. Collect and maintain information and documentation related to events (i.e. attendees CME credits).

Coordinate ISC travel arrangements and ensure appropriate use of funds per policy or protocol. This includes registering for conferences making hotel and flight reservations collecting receipts and initiating travel expense vouchers into workflow.

Assist in monitoring monthly expenditures and make appropriate purchases/reconciliations including investigating and resolving discrepancies in a timely manner. Research review and initiate purchase of equipment and/or supplies for the ISC as directed.

Assist in the development and implementation of the ISC strategic plan (short and long term) in collaboration with ISC leadership. Work with designated leaders to help ensure progress and directions. Oversee rollout/distribution and communication efforts.

For a full job description please send an e-mail to the contact listed below.

About ICTS: The Institute for Clinical and Translational Science (ICTS) at the University of Iowa was approved by the Iowa Board of Regents in 2007 to support the work of investigators involved in clinical and translational science. Our mission is to accelerate translational science through programs to develop the translational workforce to promote engagement of community members and other stakeholders to promote research integration across the lifespan and to catalyze innovative clinical and translational research. These efforts will lead to the development of novel therapies and healthcare delivery strategies the integration of translational research and clinical practice and ultimately to measurable improvements in the health of Iowa and the nation.

Percent of Time: 50%

Pay Grade: 2B

Benefits Highlights:

-Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans

-For more information about Why Iowa clickhere

Required Qualifications

A Bachelors degree or an equivalent combination of education and experience is required.

Minimum of 6 months of related administrative experience in an office setting.

Demonstrated experience providing excellent customer service and public contact skills.

Proficient in the ability to use Microsoft Office software applications (e.g. calendaring word processing e-mail database presentation software and spreadsheets).

Excellent written verbal and interpersonal communication skills.

Demonstrated experience in the ability to plan organize and execute events.

Desirable Qualifications

2-3 years of related administrative experience.

Basic knowledge of University policies procedures and regulations.

Working experience with University electronic processing systems.

Familiarity of the clinical research process.

Application Process:

In order to be considered for an interview applicants must upload the following documents and mark them as a Relevant File to the submission:

Resume

Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from positing and filled any time after the original posting period has ended.

Successful candidates will be required to self -disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

Remote within Iowa: This position is eligible for primarily remote work but may require limited work onsite at times. Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

As previously discussed this position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

For additional questions please contact Amy Stewart at .edu

This position is not eligible for University sponsorship for employment authorization.

Additional Information

Compensation

Contact Information

Required Experience: