Executive Administrative Assistant

Brunswick, ME - USA

Monthly Salary: $ 74550 - 118000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick New Jersey United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Vice President Treasury in New Brunswick NJ

Per our J&J Flex Policy the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

The Executive Assistant (EA) is responsible for providing comprehensive administrative support to the Vice President Treasury (head of global function) and members of his team.

Primary Responsibilities:

Performing project coordination duties and administrative support for the Vice President Treasury and 2 Assistant Treasurers
Assisting with domestic and international travel as needed
Processing expense reports
Maintaining files and assigned projects as needed
Communicating effectively and articulately with all levels of the organization
Handling confidential documents and material as needed
Assisting in the preparation for Executive Management meetings including community wide meetings team specific meetings leadership specific meetings and more
Staying informed with regard to company policies procedures and guidelines relevant to the functioning of the groups as well as providing back-up coverage for other administrative staff when necessary
Partnering with teams on Purchase Orders and eMarketplace orders as needed
Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.
Building strong relationships with Executive Assistants within the Treasury organization to ensure efficient and effective teamwork fostering an atmosphere of engagement as well as with EAs of other management team members
Achieving results in the absence of day-to-day guidance
Maintaining complex and changing calendars and priorities.
Maintaining strict confidentiality and exercising independent discretion and judgment to solve complex problems.

Qualifications:

A minimum of a high school diploma is required. An associates degree is preferred.
A minimum five (5) years high-level assistant/office management experience ideally in a fast-paced environment is required.
Strong organization skills are required.
Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.
Manages multiple sometimes conflicting priorities in a fast-paced and demanding environment.
Ability to prioritize and execute tasks with minimal direction or supervision is required.
Ability to interface with staff and senior level leaders and executive leadership of internal/external partners is required.
Demonstrates a keen sense of discretion professionalism and judgment to maintain strict confidentiality of the information and projects that are managed through this role.
Highly proficient in Microsoft Office including Word Outlook Excel PowerPoint is required.
Experience with systems like eMarketplace Concur Salesforce and/ or running budgets is preferred.
Excellent listening analytical facilitation and organizational skills is preferred.
Strong collaboration influencing and relationship development skills is preferred.
Ability to manage multiple priorities maintain confidentiality and operate with poise and professionalism in a complex high-profile and rapidly changing environment is preferred.
This position is located in New Brunswick New Jersey.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please contact us via or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Administrative Support Business Writing Communication Customer Centricity Data Capturing Diary Management Document Management Execution Focus Microsoft Office Office Administration Organizational Knowledge Organizing Presentation Development Problem Solving Professional Ethics Travel Planning Typing

The anticipated base pay range for this position is :

$74550 - $118000

Additional Description for Pay Transparency:

This position is eligible for overtime. Subject to the terms of their respective plans employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical dental vision life insurance short- and long-term disability business accident insurance and group legal insurance. Subject to the terms of their respective plans employees are eligible to participate in the Companys consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire Employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay including Floating Holidays 13 days per calendar year Work Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave 10 days Volunteer Leave 4 days Military Spouse Time-Off 80 hours Additional information can be found through the link below. Experience:

Junior IC