Accounts Payable Analyst (pooling)

The AP Invoice Processor is responsible for thorough accurate and timely processing of all invoices and/or employee-related non-payroll payments in accordance with the relevant policies procedures guidelines and service level agreements (SLA) of APSSC.

INVOICE PROCESSING

• Processes invoices/billing statements non-payroll related expense reports/cash advances and other payment requests based on policies procedures work instructions and agreed SLA
• Records payable entries in the ERP system using correct cost center GL account charging & amount  (i.e. correct application of VAT/withholding tax or prepayment)
• Executes the AP key controls (i.e. 3-way or 2-way matching invoice workflow approval validation of expense etc.) in a thorough manner and secures required approval in writing for any exception/deviation
• Ensures compliance of company expenses to applicable policies and tax requirements (i.e. complete and valid supporting documents amount limits etc. )
• Adheres to service level agreements on the accuracy and timeliness of invoice processing and recording of AP entries
• Communicates issues to concerned supplier/employee in a timely manner through SAP issue workflow for proper tracking and monitoring of resolution
• Reviews resolution and ensures that these are in order before re-processing the invoice/billing/payment request
• Generates payment proposal list and reviews items for payment related to transaction scope on or before agreed cut-off with Cash Management Team
• Analyzes and resolves processing/compliance issues raised during quality reviews or audits and implements mitigating controls/actions to prevent the issues from recurring
• Monitors outstanding open invoices and conducts regular clean-up as needed (at least quarterly)

GENERAL

• Prepares and submits standard or ad hoc reports based on agreed timeline/SLA
• Performs regular coordination meetings with stakeholders to raise and address concerns noted during processing  (i.e. Supply Chain Department SPOC key suppliers etc.)
• Identifies supports and executes process improvement initiatives related to process scope

Qualifications :

• Bachelors degree in accounting finance or any equivalent course.
• At least two (2) years of operational experience in Accounts Payable/ Accounting / Audit
• Experience working in a business process outsourcing/ shared services organization environment
• Certified Public Accountant (CPA) certification is desired
• Knowledge in accounting standards and management principles related to AP process
• Proficiency in the use and navigation of ERP system preferably SAP
• Proficiency in the use of GSuite or MS Office applications
• Good analytical and problem solving skills
• High attention to details
• Good written and communication skills
• Independent takes initiative and self-driven (requires minimal supervision)

Additional Information :

#LI-CG1

Remote Work :

No

Employment Type :

Full-time