Student Services Specialist (0079681T)

Position Title:Student Services Specialist

Position Number:0079681T

Location:Kapiolani Community College

Department:Office of the Vice Chancellor for Student Affairs

Bargaining Unit Code:08

Pay Band:A

Reports to:Native Hawaiian Student Success Counselor

Salary:See Salary Schedules and Placement Information

Full Time/Part Time:Full Time

Temporary/Permanent:Temporary

Introduction:

Native Hawaiian Career & Technical Education Program (NHCTEP) is responsible for providingsupport to ensure Native Hawaiian students who are pursuing degrees in Career TechnicalEducation (CTE) programs to both graduate and find employment in their chosen fields. TheStudent Services Specialist is responsible for supporting the Kulia ma Kapiolani Project Coordinator incoordinating the NHCTE program and working collaboratively with other APT and facultyemployees who support Native Hawaiian student participation and success in CTE programs.This position provides direct support to the student beneficiaries and is critical to meeting grantreporting requirements for the U.S. Department of Education Native Hawaiian CTE Program.

Duties and Responsibilities

(Note: ** denotes essential functions)

• Provides administrative assistance to the Project Coordinator through direct student support correspondence record keeping file maintenance scheduling meetings monitoring office supplies managing activity and events calendar and overall office organization

• **Assists with grant development implementation and evaluation including supporting the preparation and submission of applications drafting budgets and narratives and conducting research on grant objectives.

• **Develops and maintains databases for program activities such as curriculum student recruitment enrollment graduation and attrition;

• Assists in analyzing and interpreting data to generate reports for evaluations and presentations.

• **In consultation with the Project Coordinator helps organize and plan meetings conferences workshops and training events including developing agendas identifying stakeholders and managing registration.

• **Supports student outreach and recruitment efforts through program activities such as information sessions career fairs and community events.

• **Provides support by preparing correspondence project management timelines progress reports and presentation materials; assists in gathering and analyzing information for the Project Coordinator.

• Assists in fiscal and procurement related program activities including preparing and processing purchase orders payments travel requests contracts stipends and related documentation in compliance with agency federal state and UH policies.

• Supports monitoring of project budget information expenditures and financial statements;

• Assists with the creation of financial spreadsheets audits reconciliations and monthly invoices to ensure compliance with funding agency requirements.

• Helps track and prepare documents related to funding and account NTE dates changes and extensions.

• Provides assistance in monitoring financial data within KFS and RCUH systems to support compliance with OMB Uniform Guidance and sponsoring agency requirements (Alu Like Inc. and U.S. Department of Education).

• Assists with developing and implementing metrics gathering information to analyze trends and assessing program outcomes; contributes to program modifications and enhancements as needed.

• Supports project coordinator with generating and edits reports agendas letters and documents (e.g. quarterly reports) requiring specific formatting.

• Keeps current with University policies procedures regulations directives and applicable state and federal requirements.

• Duties may include evenings and weekends as needed.

• Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration Public AdministrationSocial Sciences Humanities or related fieldand1 year of progressively responsibleprofessional experience with responsibilities for student services or related work; or equivalent education/training or experience.

• Functional knowledge of principles practices and techniques in the area of Student Affairs and Student Support demonstrated by knowledge understanding and ability to apply concepts terminology.

• Functional knowledge and understanding of federal and state lawsrules regulations and theories and systems associated with Student Affairs and studentsupport.

• Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of Student Affairs.

• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

• Possession of a Masters degree in Business Administration Public AdministrationSocial Sciences Humanities or related field.

• At least one (1) year of professional work experience with post-award administration of federal contracts and grants.

• At least one (1) year of professional work experience in financial management at a university setting.

• Familiar with the Kuali Financial System (KFS) Research Corporation of the Universityof Hawaii (RCUH) eTravel myGRANT and/or other University of Hawaii systems.

• Demonstrated ability to interpret state and federal regulations and mandates specificallyas they apply to the fiscal matters procurement grants and contracts to ensurecompliance.

• At least one (1) year of professional work experience in extramural funded activities grant program support evaluation budgetmanagement and report writing.

• Evidence of commitment to Kapiolani Community Colleges vision of positioning itselfas a model indigenous serving institution whose graduates strengthen the socialeconomic and sustainable advancement of Hawaii and the world.

1. Cover letter;
2. Resume;
3. The names and contact information (telephone number and email addresses) ofat least three professional references; and
4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.
   • Academic record/grade summaries will NOT be accepted
   • Diplomas and copies will NOT be accepted
     

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Kapiolani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV you will need to create an account.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: Experience:

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