Finance and Accounting Specialist

Irvine, CA - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Maricich Health is hiring an experienced full-time Finance and Accounting Specialist to support core financial operations including job numbers and purchase orders accounts payable invoice processing and financial reporting. This hybrid role includes in-office work at our Irvine headquarters on Mondays Wednesdays and Fridays with remote work on Tuesdays and Thursdays.

Key Responsibilities

Develop strong familiarity with each job and monitor job numbers regularly to ensure freelancers and internal teams are assigning time to the correct job numbers
Review and validate job numbers used on vendor invoices confirming accuracy and purpose
Own the full Purchase Order (PO) process from creation to closure including amending reconciling and closing out POs and maintaining the internal PO Folder
Monitor PO hours for overages using freelance reports and proactively flag discrepancies and follow up on open POs to determine status
Collect and organize invoice backup documentation including POs estimating worksheets and estimates
Own and update the Freelance Report and monitor it for hour overages under-utilization or incorrect coding
Maintain consistent communication with freelancers to ensure timely and accurate time entry and notify team leads and project managers of any issues discrepancies or overages
Serve as the finance admin back-up including scanning document processing and supporting the month-end close process insurance renewals detailed time reports and monitor and support AR aging and AP
Support admin process for onboarding file storage and digital organization
Update the agency production schedule report and job numbers across teams
Handle requests for certifications of insurance and other team and client needs
Work with discretion while handling confidential information
Additional administrative duties as assigned

Qualifications :

3 years of experience in accounting finance or a similar role; agency experience is a plus
A degree in Finance Accounting Business or a related field preferred
Experience with purchase order processes and job numbering is highly preferred
Experience processing and managing accounts payable and receivable
Strong proficiency in Excel and experience using QuickBooks or other financial software and project management systems
Sharp attention to detail and a commitment to accuracy
Strong organizational skills and the ability to manage multiple priorities in a deadline-driven environment
Clear proactive communication skills
A collaborative approach and genuine interest in understanding how financial operations support agency work
Ability to analyze data and identify discrepancies or trends

Remote Work :

Employment Type :

Full-time

Key Responsibilities

Develop strong familiarity with each job and monitor job numbers regularly to ensure freelancers and internal teams are assigning time to the correct job numbers
Review and validate job numbers used on vendor invoices confirming accuracy and purpose
Own the full Purchase Order (PO) process from creation to closure including amending reconciling and closing out POs and maintaining the internal PO Folder
Monitor PO hours for overages using freelance reports and proactively flag discrepancies and follow up on open POs to determine status
Collect and organize invoice backup documentation including POs estimating worksheets and estimates
Own and update the Freelance Report and monitor it for hour overages under-utilization or incorrect coding
Maintain consistent communication with freelancers to ensure timely and accurate time entry and notify team leads and project managers of any issues discrepancies or overages
Serve as the finance admin back-up including scanning document processing and supporting the month-end close process insurance renewals detailed time reports and monitor and support AR aging and AP
Support admin process for onboarding file storage and digital organization
Update the agency production schedule report and job numbers across teams
Handle requests for certifications of insurance and other team and client needs
Work with discretion while handling confidential information
Additional administrative duties as assigned

Qualifications :

3 years of experience in accounting finance or a similar role; agency experience is a plus
A degree in Finance Accounting Business or a related field preferred
Experience with purchase order processes and job numbering is highly preferred
Experience processing and managing accounts payable and receivable
Strong proficiency in Excel and experience using QuickBooks or other financial software and project management systems
Sharp attention to detail and a commitment to accuracy
Strong organizational skills and the ability to manage multiple priorities in a deadline-driven environment
Clear proactive communication skills
A collaborative approach and genuine interest in understanding how financial operations support agency work
Ability to analyze data and identify discrepancies or trends

Remote Work :

Employment Type :

Full-time

Key Skills

Cobol
Financial Services
Financial Concepts
Accounting
Banking
Cloud Computing
Securities Law
Middleware
Financial Analysis
CPT Coding
Epic
Financial Management

Apply Now

About Company

Maricich Health

Maricich Health is a dynamic healthcare branding and integrated marketing agency known for our transformative strategies, innovative ideas, and creative executions. Our team is led by big-brand and big-agency veterans focused on driving impactful work that helps our clients grow while ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click