Event Operations Coordinator (dwm)

Chicago, IL - USA

Yearly Salary: USD 50000 - 65000

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

HYROX is a global sports event series that combines running and functional fitness training in a unique race format. Founded in Germany in 2017 HYROX has evolved into a worldwide fitness movement with events across five continents attracting tens of thousands of athletes every season. As we continue to grow across North America we are looking for an Event Operations Coordinator to support the delivery of our live events and assist our Operations Managers across all phases of event execution.

This is an ideal role for someone with hands-on event experience who enjoys being on the ground thrives in fast-paced environments and wants to grow within large-scale event operations. As our Coordinator you play a key supporting part within the Operations team working closely with the Operations Managers to ensure HYROX events are delivered smoothly safely and consistently. This is primarily an on-site position that requires flexibility to travel across North America including weekends evenings and public holidayssupporting approximately 17 events in 2026.

YOUR KEY RESPONSIBILITIES

On-Site Operations Support: Support Operations Managers during event build-up live days and breakdown while coordinating load-in/out schedules.
Infrastructure Management: Help oversee event setup and the placement of infrastructure like stages and booths according to venue maps.
Pre-Event Coordination: Assist with logistics planning vendor coordination and the preparation of operational checklists.
Post-Event Wrap-Up: Coordinate the return of equipment collect feedback from on-site teams and support post-event reporting and inventory checks.
Inventory & Equipment: Track inventory on event trucks and ensure equipment is organized and ready between seasons.
Health & Safety: Support on-site health and safety procedures and follow established incident reporting guidelines.
Team Assistance: Help with freelance staff onboarding and ensure smooth communication between production and operations.

YOUR PROFILE

Experience: 13 years of experience in event production operations or logistics preferably for large-scale events.
Organizational Skills: Strong ability to multitask and prioritize effectively under high pressure.
Communication: Clear and confident communication skills for interacting with on-site teams and vendors.
Tech Stack: Proficiency in Excel Word and Google Drive; AutoCAD experience is a plus.
Mindset: A proactive team-oriented attitude with a hands-on approach to problem-solving.
Flexibility: Valid drivers license and a willingness to travel extensively and work non-standard hours.

WHAT WE OFFER

Attractive holiday & PTO plans
Health insurance and retirement plan
A relaxed work atmosphere in a supportive team with flat hierarchies and short decision-making paths along with autonomy and creative freedom in your daily work.
The chance to grow learn and thrive with opportunities for development in a dynamic expanding company.
The opportunity to grow with one of the worlds fastest-expanding sports brands
Attractive office location: River North Chicago IL.

INTERESTED

Then we look forward to receiving your application. Simply upload your CV as a PDF (no photo required) and answer the questions in the application form. Your contact person is Isabelle (HYROX People).

We are committed to creating an inclusive and respectful work environment. All qualified applicants will receive consideration for employment without regard to ethnicity color religion gender gender identity or expression sexual orientation national origin disability age or any other protected characteristic. We value diversity and are committed to fostering equal opportunity for all.

YOUR KEY RESPONSIBILITIES

On-Site Operations Support: Support Operations Managers during event build-up live days and breakdown while coordinating load-in/out schedules.
Infrastructure Management: Help oversee event setup and the placement of infrastructure like stages and booths according to venue maps.
Pre-Event Coordination: Assist with logistics planning vendor coordination and the preparation of operational checklists.
Post-Event Wrap-Up: Coordinate the return of equipment collect feedback from on-site teams and support post-event reporting and inventory checks.
Inventory & Equipment: Track inventory on event trucks and ensure equipment is organized and ready between seasons.
Health & Safety: Support on-site health and safety procedures and follow established incident reporting guidelines.
Team Assistance: Help with freelance staff onboarding and ensure smooth communication between production and operations.

YOUR PROFILE

Experience: 13 years of experience in event production operations or logistics preferably for large-scale events.
Organizational Skills: Strong ability to multitask and prioritize effectively under high pressure.
Communication: Clear and confident communication skills for interacting with on-site teams and vendors.
Tech Stack: Proficiency in Excel Word and Google Drive; AutoCAD experience is a plus.
Mindset: A proactive team-oriented attitude with a hands-on approach to problem-solving.
Flexibility: Valid drivers license and a willingness to travel extensively and work non-standard hours.

WHAT WE OFFER

Attractive holiday & PTO plans
Health insurance and retirement plan
A relaxed work atmosphere in a supportive team with flat hierarchies and short decision-making paths along with autonomy and creative freedom in your daily work.
The chance to grow learn and thrive with opportunities for development in a dynamic expanding company.
The opportunity to grow with one of the worlds fastest-expanding sports brands
Attractive office location: River North Chicago IL.

INTERESTED