Financial Specialist, Extension Administration UTIA
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Job Location:
Knoxville, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
The role is a key financial and administrative leader within Extension Administration reporting to the Budget Director. It provides expert guidance on financial processes compliance and strategic planning across the organization. Responsibilities include financial modeling forecasting and data analysis to support leadership decisions as well as identifying opportunities for operational and administrative improvements. The position oversees budget development ensures adherence to university fiscal and HR financial policies and advises on strategic priorities. While collaborating with HR its focus is on finance-related HR functions such as human capital budgeting.
Responsibilities
Administrative Operations:
- Develop and refine fiscal and administrative procedures for accuracy and consistency.
- Establish and communicate operational standards; provide training and guidance.
- Advise leadership and staff on financial policies compliance and best practices.
- Maintain documentation of financial and administrative best practices.
- Contribute financial insight to strategic planning.
Financial Oversight & Compliance
- Ensure fiscal compliance with UT policies across Extension.
- Review expenditures; implement corrective actions as needed.
- Authorize and monitor financial transactions (payroll p-card travel ledgers).
- Oversee budgets track spending and monitor fund balances.
- Develop procedures and training to address compliance issues.
Sponsored Projects
- Manage full financial lifecycle of sponsored projects ensuring regulatory compliance.
- Prepare and certify sponsor financial reports; process payment requests.
- Train and support regional and county staff on project fund management.
- Administer county billing for 95 counties ($11M annually); manage invoicing and receivables.
- Reviews county budgets and related reports in the universitys SUPER (System for University Planning Evaluation and Reporting) platform.
Budget & Reporting
- Oversee personnel tracking salary reconciliation and position budgeting.
- Produce monthly and annual financial reports for leadership.
- Design and maintain reporting systems; conduct forecasting and analysis.
- Provide recommendations to optimize resources and ensure compliance.
Other
- Support special projects and financial initiatives as assigned.
- Drive transparency compliance and operational efficiency to sustain Extensions mission.
Qualifications
Required Qualifications:
Education:
Bachelors Degree
Experience:
Two or more years of experience working in a business office or business position with accounting finance payroll or human resource activities.
Extensive experience with Microsoft Office Suite.
Knowledge Skills Abilities:
Ability to prioritize and manage complex projects in a fast-paced environment maintaining attention to detail and accuracy.
Excellent leadership administrative and problem-solving skills.
Ability to research and analyze financial information and make appropriate recommendations and projections.
Strong interpersonal time management communication and organizational skills.
Knowledge of Microsoft Office Suite.
Proficient ability with spreadsheets databases and accounting software.
Knowledge of fund accounting principles.
Knowledge of CAYUSE.
Preferred Qualifications:
Education:
Masters Degree
Experience:
Four or more years of experience at UTIA/UTK or with another similar higher education environment working in a business office or business position with accounting finance payroll or human resource activities.
Previous experience as a Business Manager or similar role at UT.
Knowledge Skills Abilities:
Strong knowledge of Oracle Cloud or enterprise resource planning (ERP) software preferred.
Knowledge of university fiscal and human resource policies.
Work Location:
- Location: Knoxville TN
- UT Extension supports a formal Alternative Work Arrangement program currently in place and more information can be provided if candidate progresses through the recruitment process.
Compensation and Benefits:
UT market range:MR11
- Anticipated hiring range:Starting Salary Based on Education & Experience
- Find more information on the UT Market Range structurehere
- Find more information on UT Benefitshere
Application Instructions:
To express interest please submit an application with the noted below attachments. To be assured of full consideration completed applications with all requested materials should be submitted on or before January 16 2026.
- Resume
- Cover Letter
- List of 3 Professional References
About The College/Department/Division:
As the outreach unit of the UT Institute of Agriculture UT Extension provides a gateway to the resources of the University of Tennessee. UT Extension is a county-based statewide educational organization that is funded by federal state and local governments to achieve the mission of providing unbiased research-based information to the people of Tennessee where they live and work. Because Extension emphasizes helping people improve their livelihood where they are located most Tennesseans have contact with UT Extension through their local county Extension agents found in each of the states 95 counties. Extension agents are supported by a network of university faculty and subject matter specialists and the educational and research resources of the University of Tennessee as part of the Land Grant University system.
Required Experience:
IC
Key Skills
- Financial Services
- Financial Models
- Account Management
- General Ledger Accounts
- ERP
- Payroll
- External Auditors
- Customer Relationships
- Credit Card
- Financial Statements
- Business Units
- Annual Budget
- Income
- New Clients
- Financial Management
About Company
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for ... View more
