Office Manager
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Job Location:
Redford, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Office Manager provides high level support for the CEO and assigned staff. The Office Manager manages complex records and data coordinates a variety of activities at all levels of the organization and is responsible for assigned projects that support the CEO. The Office Manager will maintain a high level of confidentiality be engaging and professional and be organized and pay high attention to detail.
Supervise Office Administrator:
DUTIES & ESSENTIAL JOB FUNCTIONS
Administrative- Complete meeting minutes for CEO as needed
- Schedule in person and virtual meetings as needed for CEO
- Assist with special projects and activities as needed
- Set up and organize leadership meetings as assigned by CEO
- Assist with travel arrangements for CEO and any other staff member as assigned by CEO
- Coordinate with Director of HR and CEO on managing MCHS Swag items
- Collaborate plan and facilitate special events for departments and agency-wide including coordinating staff gifts at holidays and throughout the year
- Chair Spirit Committee and support other committees as assigned by CEO
- Maintain GroupMe text system
- Oversee MCHS Digital Information Boards
- Collaborate with HR Department on employee initiatives challenges etc.
Supervise Office Administrator:
- conference room schedules in administration building
- maintains relationship with vendors as assigned
- Ordering food/refreshments for meetings
- Refreshment and snack inventory for conference rooms
- Maintain cleanliness of administration public spaces including kitchen conference room welcoming space lobby etc.
- Assist with obtaining vendor quotes/meetings
- Maintain office locations
- Manage central purchasing system
- Support the team with volunteer engagement special events and donation drop off support as needed
- Support CEO in social media posts as needed
BASIC COMPETENCIES
Education and Experience- Bachelors degree from an accredited college or university and/or at least five (5) years of experience in a social services agency.
- Hospitality and customer service experience a plus
- Social media experience a plus
- Must meet the States Moral Character standard.
- Computer and software applications (Windows MS Office internet applications etc.).
- Tactical planning.
- Action oriented.
- Effectively communicate verbally and in writing with agency staff and volunteers and government officials.
- Demonstrate integrity.
- Manage time and multiple priorities; meet deadlines.
- Establish and maintain effective working relationships with employees other agencies and the public.
- Handle sensitive and confidential situations and documentation.
- Be collaborative and flexible with a strong service mentality.
- Attend agency required training as necessary and occasional travel offsite for meetings and seminars.
- Possess a high degree of personal accountability responsibility and independent decision-making abilities with the skills to plan organize develop implement and interpret programs goals objectives policies and procedures of the organization.
- Demonstrate commitment to the social sector with a passion for MCHSs mission and vision.
- Work flexible hours when needed which may include some evenings and weekends.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
We offer professional Child Foster Care and Child Adoption Services in Redford and Detroit, Michigan. We also offer Child Foster Care Licensing and Independent Living Services. We provide Residential Treatment and Clinical Therapy for children and our 80 acre campus in Redford, Michig ... View more
