Admin Executive

Singapore - Singapore

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

TITLE

Admin Executive

POSITION OBJECTIVES

To support the Centre Manager and Management Office with Administrative duties.

DUTIES & RESPONSIBILITIES

To maintain a record of incoming / outgoing mails and e-mail.
To maintain Key Register at Management Office and FCC and record movement of keys.
To set-up and maintain filing system in Management Office.
To maintain and update the records of fixed assets and drawing schedules.
To maintain an updated list of contact information of tenants fire wardens vendors clients and staff of Management Office etc.
To administer request for registration/ deregistration of security access card maintain and update the Security Card Access Register and operate the Security Access Control System.
To administer request for season parking maintain and update the Season Car Parking Register and operate the carpark management system.
Manage carpark collection and liaise with finance team.
To provide administrative support to Management Team such as calls typing filing updating portal App organizing meetings and events input relevant data needed for the production of reports etc.
To keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps stationery refreshments.
To maintain the IT system in management office.
To maintain update and generate report from the OMS Online Portal including but not limited to input Customers Requests and Purchase Orders and follow through on the necessary actions required.
To maintain duty roster and leave records of site staff.
To administer bookings of facilities such as meeting pods EOT etc.
To participate and ensure that our services and activities are in compliance with the OMS procedure and standards.

Performance Indicators:

Successful completion of scheduled activities.
Achieve KPIs.
Achieve target deliverables for business plans monthly reports and budgets.
Ensure that a high level of professionalism and customer service are always maintained.
Ability to work under pressure and meet set timelines.
Client and tenants customer satisfaction.
Meet standards and audit requirements.

Knowledge/Experience:

Tertiary qualification at least 5 years of experience.

Relevant experience in working in property management industry.
Independent with integrity innovative proactive and resourceful.
Good organization problem solving and communication (verbal and written) skills.
Ability to work under pressure.
Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes/Behaviours:

Pro-active and achievement orientated.
Flexible.
Team player.
Practical approach with a can do attitude.

Location:

On-site Singapore

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...

JLL empowers you to shape a brighter way.

TITLE

Admin Executive

POSITION OBJECTIVES

To support the Centre Manager and Management Office with Administrative duties.

DUTIES & RESPONSIBILITIES

To maintain a record of incoming / outgoing mails and e-mail.
To maintain Key Register at Management Office and FCC and record movement of keys.
To set-up and maintain filing system in Management Office.
To maintain and update the records of fixed assets and drawing schedules.
To maintain an updated list of contact information of tenants fire wardens vendors clients and staff of Management Office etc.
To administer request for registration/ deregistration of security access card maintain and update the Security Card Access Register and operate the Security Access Control System.
To administer request for season parking maintain and update the Season Car Parking Register and operate the carpark management system.
Manage carpark collection and liaise with finance team.
To provide administrative support to Management Team such as calls typing filing updating portal App organizing meetings and events input relevant data needed for the production of reports etc.
To keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps stationery refreshments.
To maintain the IT system in management office.
To maintain update and generate report from the OMS Online Portal including but not limited to input Customers Requests and Purchase Orders and follow through on the necessary actions required.
To maintain duty roster and leave records of site staff.
To administer bookings of facilities such as meeting pods EOT etc.
To participate and ensure that our services and activities are in compliance with the OMS procedure and standards.

Performance Indicators:

Successful completion of scheduled activities.
Achieve KPIs.
Achieve target deliverables for business plans monthly reports and budgets.
Ensure that a high level of professionalism and customer service are always maintained.
Ability to work under pressure and meet set timelines.
Client and tenants customer satisfaction.
Meet standards and audit requirements.

Knowledge/Experience:

Tertiary qualification at least 5 years of experience.

Relevant experience in working in property management industry.
Independent with integrity innovative proactive and resourceful.
Good organization problem solving and communication (verbal and written) skills.
Ability to work under pressure.
Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes/Behaviours:

Pro-active and achievement orientated.
Flexible.
Team player.
Practical approach with a can do attitude.

Location:

On-site Singapore

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Key Skills

Business
Clerical
Account Payable
Administrative Skills
Time Management
Data Entry
office supplies
Accounting
Project Management
Administration Office
Management skills
Account Receivable
Administrative Operations
Problem Solving Skills
Statistics

Apply Now

About Company

JLL

Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click