Senior Executive, Timetabling & Accreditation

The Senior Executive Timetabling and Accreditation role ensures the academic quality smooth delivery and accreditation readiness of the Universitys Mechanical Engineering Aerospace Engineering and Robotics undergraduate programmes. By managing accreditation surveys and supporting academic operations the job contributes directly to maintaining the Universitys reputation for excellence ensuring compliance with professional accreditation standards and providing students with a structured high-quality learning experience. The position bridges academic requirements operational efficiency and regulatory needs supporting the Universitys mission to deliver world-class education and produce industry-ready graduates.

Key responsibilities:

Accreditation Support and Survey Administration

• Coordinate and administer accreditation-related surveys (Course Learning Outcomes Final Year Project Faculty Alumni).

• Coordinate accreditation related events e.g. accreditation site visit alumni focus groups IAP meetings.

• Ensure accurate timely data collection analysis reporting and documentation to support accreditation reviews and curriculum improvement.

Undergraduate Academic Operations

• Provide end-to-end academic operations support for Mechanical Engineering (FT/PT) Aerospace Engineering and Robotics programmes including timetabling lab scheduling and course allocations.

• Work with faculty and administrative teams to resolve operational issues and continuously improve processes.

• Develop and update guidelines workflows and operational processes for efficiency and compliance with university policies.

Event and Logistics Support

• Assist in planning organizing and executing approximately 20 UG-related events annually (academic IAP accreditation) back-up for outreach events if need be.

• Raise PRs and POs for the events for timely processing in Ariba.

• Manage venue/room bookings materials preparation and logistical arrangements (equipment catering transport etc.).

• Provide onsite coordination and administrative support during events.

• Prepare post-event documentation reports and feedback summaries.

Including any other tasks that may be assigned to the role.

Educational Qualifications:

• Recognized degree in any discipline.

Knowledge & Experience:

• Experience in academic administration programme management or accreditation support within a university or similar educational environment.

• Understanding of university academic operations including timetabling course administration and accreditation or quality assurance processes.

• Experience coordinating schedules resources events or surveys involving multiple stakeholders.

• Familiarity with data management survey administration and reporting tools (e.g. Excel survey platforms student information systems) is an advantage.

Skills & Competencies:

• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.

• Analytical skills to interpret data and generate actionable insights.

• Effective communication and interpersonal skills to work with faculty students and administrative teams.

• Problem-solving ability with strong attention to detail.

Personal Attributes:

• Adaptable resourceful and able to perform well in a dynamic academic environment.

• Team-oriented accountable and committed to maintaining academic integrity.

• Calm and resilient when managing peak workloads and tight timelines.

We regret that only shortlisted candidates will be notified.