Senior Payroll Specialist

Req ID:506389

Leading societies to a low carbon future Alstom develops andmarkets mobility solutions that provide the sustainablefoundations for the future of transportation. Our productportfolio ranges from high-speed trains metros monorail andtrams to integrated systems customised services infrastructuresignalling and digital mobility solutions. Joining us means joininga caring responsible and innovative company where more than70000 people lead the way to greener and smarter mobilityworldwide

Senior Payroll Specialist

Purpose of the Job

Responsible for thePayroll and compliance operations for Thailand by working closely with location / Unit payroll coordinators HRMs /HRBPs Payroll Vendor Finance Controllers Treasury and Accounting to ensure implementation of payroll as per guidelines.

Organizational Reporting

Hierarchically and functionally reports to Payroll Team Lead PH & TH.

Network & Links

Internal: All Unit Payroll Coordinators HRMs /HRBPs Finance Controlling Treasury & Accounts

External: Statutory / Legal authorities Payroll Vendor Compliance Partner Banks & Auditors

Responsibilities and Accountabilities

Payroll Operations

• Shall be responsible for the Payroll operations for Thailand monthly payroll& the related compliance activities connected with the payroll process.
• Prepare and monitor payroll-related budgets including forecasting salary costs statutory contributions and vendor expenses. Ensure alignment with organizational financial plans and provide variance analysis to management for decision-making.
• Shall be part of the Payroll team to implement the maker & checker concept in payroll process.
• Digitalize the Payroll process as much as possible to simplify processes reduce TAT and increase accuracy of operations (Target 100%).
• Strengthen Payroll processes to ensure there are no gaps ensure adherence to procedures and provide training / cascade to all HR colleagues in Thailand.
• Implement best practice for payroll process based on previous experiences with clear process flow and accountability/responsibility mapping (RACI).
• HR Audits represent the Payroll team in all audits (Internal External statutory compliance and ICQ etc.) and provide required data and ensure compliance to audit requirements.
• Run periodic payroll helpdesks and establish connect with employees resolve their grievances and ensure employee delight.
• Preparation of monthly variance report and analysis. Verify and certify the final output file before disbursement of salary.
• Publish the payroll calendar and prepare all Schedules related to payroll and ensure to book necessary provision entries in the books of accounts.
• Various MIS & Reports preparation as per the requirement.

Compliance Management

• Statutory compliance under various viz. withholding tax SSO and other social securities.
• Liaison with internal auditors external auditors bankers and other government agencies relating to statutory compliance.
• Assist the higher management in variance analysis and cash flow/fund flow projections.
• Work closely with compliance partners and internal tax team to ensure strict compliance to regulations and manage notices if any that are received from the statutory authorities.
• Monitor all Employee requests pertaining to Payroll statutory compliance etc.
• Work with Compliance vendor/partners to make sure we are statutory compliant without any deviations.
• Compliance to local taxes and ensure timely submission of statutory returns to the respective authorities.
• Be abreast with changes in the statutes and ensure the implementation of updates to be fully compliant with applicable provisions.

Expatriate Payroll & Taxation

• Work closely with Expat management team to ensure inputs are received in timely manner and process the Expatriate payroll accurately.
• Ensure operational aspect of tax withholding gross up calculations perquisite taxation etc. on expatriate benefits.
• Work closely with Tax advisors on monthly / quarterly tax remittance. Support in addressing default notices (if any) and initiate necessary action through the payroll vendor to correct the entries and clear the defaults.

Measurement

Performance will be measured based on above KPIs.

Educational Requirements

• Bachelors degree mandatory. Masters Degree would be an added advantage.
• Strong in Communication ability to work with people and manage multiple stakeholders.
• Strong background in ThailandPayroll process Taxation and Compliance

Experience / Competences

• 10 years hands on experience in managing payroll for a large organization.
• Exposure to MNC Shared Services environment including Foreign nationals would be an added advantage.
• Systematic Eye for detail and process-oriented approach
• Learning agility and flexible to adapt in a dynamic work environment.

Alstom is the leading company in the mobility sector solving themost interesting challenges for tomorrows mobility. Thats whywe value inquisitive and innovative people who are passionateabout working together to reinvent mobility making it smarterand more sustainable. Day after day we are building an agileinclusive and responsible culture where a diverse group ofpeople are offered opportunities to learn grow and advance intheir careers with options across functions and geographiclocations. Are you ready to join a truly international communityof great people on a challenging journey with a tangible impactand purpose
Equal opportunity statement:
Alstom is an equal opportunityemployer committed to creating an inclusive workingenvironment where all our employees are encouraged to reachtheir full potential and individual differences are valued andrespected. All qualified applicants are considered foremployment without regard to race colour religion gendersexual orientation gender identity age national origin disabilitystatus or any other characteristic protected by local law.