Sr Executive Assistant
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Job Location:
Santa Clara County, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Your Career
We are seeking an exceptional Senior Executive Assistant to the Operations organization supporting one senior leader (VP) and the broader team which includes Technical Operations Supply Chain Management Order Operations Trade Service Logistics and Business Systems.
This is a high-impact role requiring impeccable discretion a proactive mindset and the ability to operate with urgency and precision in a fast-paced environment. The ideal candidate will be highly collaborative detail-oriented and experienced in supporting executive-level leaders across global teams. Youll be a critical force in ensuring the day-to-day success of our leadership team.
This is an office-based position at our headquarters in Santa Clara CA. On-site presence is essential to support our team effectively.
Your Impact
Serve as a strategic partner to the senior leadership team providing high-level administrative program and communications support.
Proactively manage calendars coordinate complex global meetings and organize executive leadership sessions.
Act as a central point of contact for the organization helping to unify messaging and ensure alignment across teams.
Coordinate team-building activities recognition programs and engagement events that strengthen relationships and morale.
Support the onboarding and integration of new employees by helping them understand the team culture and resources.
Create track and manage purchase orders for the Operations Organization.
Oversee domestic and international travel arrangements itineraries and expense reports.
Plan and execute internal team events leadership meetings and large-scale gatherings such as All-Hands sessions.
Partner with other Executive Assistants across the Finance Organization and broader company to ensure seamless coordination.
Maintain high levels of confidentiality professionalism and executive presence at all times.
Champion a positive inclusive team culture by modeling core values and fostering collaboration across the organization.
Oversee workspace and cube allocation including coordinating seating assignments moves and space planning in partnership with the facilitates team.
Qualifications :
Your Experience
Minimum of 5 years experience in executive support program coordination or project management ideally in a high-growth or global environment.
Excellent organizational written and verbal communication skills.
Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.
Proven ability to prioritize effectively manage multiple deadlines and thrive in a fast-paced setting.
Comfortable handling sensitive information with the utmost discretion.
Resourceful and adaptable with a solutions-oriented mindset and a no task too small attitude.
Proficiency with Google Workspace expense systems (e.g. Concur) and calendaring tools.
Expertise in large-scale event planning and management both onsite and offsite.
Background in volunteer project planning coordination and execution.
Additional Information :
Compensation Disclosure
The compensation offered for this position will depend on qualifications experience and work location. For candidates who receive an offer at the posted level the starting base salary (for non-sales roles) is expected to be between $101000 - $163000/YR. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here.
Our Commitment
Were problem solvers that take risks and challenge cybersecuritys status quo. Its simple: we cant accomplish our mission without diverse teams innovating together.
We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need please contact us at .
Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace and all qualified applicants will receive consideration for employment without regard to age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or other legally protected characteristics.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Our enterprise security platform detects and prevents known and unknown threats while safely enabling an increasingly complex and rapidly growing number of applications. Come be part of the team that redefined the firewall industry and is now the fastest-growing security company in hi ... View more
