Temporary Executive Assistant Management Office Assistant
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Job Location:
Tilburg - Netherlands
Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
For our client a semi-public organisation in the Netherlands we are looking for a Temporary Executive Assistant / Management Office Assistant to support senior leadership within an academic and legal environment.
This is a short-term on-site assignment focused on providing high-level administrative and organisational support during a period of transition. You will work closely with management academic staff and central services ensuring smooth daily operations events and executive coordination.
The role is ideal for an experienced executive assistant who is hands-on service-oriented and comfortable operating in a structured institutional environment.
On-site Tilburg Netherlands 3240 hours per week
Responsibilities
Provide full executive and secretarial support to senior stakeholders within the department.
Manage daily administrative tasks including correspondence documentation archiving and office coordination.
Act as the first point of contact for internal and external enquiries related to academic educational and research activities.
Coordinate onboarding and offboarding processes (workspace setup equipment access welcome packages).
Organise and manage business travel and accommodation for professors executives and special guests.
Support meetings and events: room bookings catering logistics guest reception and follow-ups.
Process invoices track expenses and maintain accurate financial overviews.
Coordinate with HR on team activities wellbeing initiatives and internal events.
Support facility-related tasks to ensure well-functioning workspaces and shared environments.
Requirements
Higher professional or academic education level (HBO / WO or equivalent).
5 years of experience in a similar executive assistant management assistant or secretarial role (7 years preferred).
Proven experience working in a semi-public academic or institutional environment.
Strong organisational skills with high attention to detail and discretion.
Ability to work independently proactively and in a solution-oriented manner.
Excellent communication skills in Dutch and English.
Solid experience with Microsoft Office 365 (Outlook Word Excel PowerPoint).
Availability to start 26 January 2026 and work on-site at least 4 days per week.
Benefits
Temporary assignment from January 26 2026 until April 30 2026 with possible extensions (up to October 31 2026).
32 or 40 hours per week on-site in Tilburg.
Opportunity to work in a professional international and knowledge-driven environment.
Exposure to senior leadership academic professionals and complex organisational processes.
Fast recruitment process and clear communication throughout the assignment.
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
Bringing a personalized approach to connecting exceptional talent with unique opportunities. Specializing in recruitment for diverse roles, leveraging extensive experience and innovative strategies to find the perfect match for any business needs. Collaboration builds a stronger, mor ... View more
