Administrative Officer – Bangkok
Share
Job Location:
Monthly Salary:
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
SCL Nishimura & Asahi is one of Thailands largest law firms as well as one of the largest well-resourced and most diverse international business law practices in Southeast Asia. SCL Nishimura & Asahi is comprised of over 100 lawyers and professional staff members providing top-quality legal and business advisory services.
We are seeking an Administrative Officer to support our firm.
Key Responsibilities:
- Coordinating the Administrative Department team facilitating administrative actions and duties and reporting to senior office/operations management.
- Coordinating with our head office (Tokyo) regarding administrative arrangements.
- Handling the office building lease rental and building safety regulations compliance matters (collaborating with IT officers and Accounting/Finance officers).
- Managing facility assets including leasing tools and furniture maintaining facilities (collaborating with IT officers and Accounting/Finance officers).
- Managing/handling vendors relating to administrative matters.
- Handling all aspects of signage tax travel insurance and logo merchandise.
- Processing stamp duty affixation/payment and filing engagement letters.
- Preparing operation manuals for employees.
- Supporting internal events and CSR initiatives.
- Identifying categorizing and indexing documents in an electronic document management system including managing our office policies regulation and rules.
- Managing book or document retrieval from outsourced storage.
- Controlling online databases and conducting research - CorpusX Computer Law (Supreme Court Search) etc. and performing basic research.
- Collaborating with the Human Resources team to schedule regular staff events and training.
- Researching training needs and supporting training sessions to enhance employees skills.
- Collaborating with General Counsel section Compliance section Information Security Committees etc. of our head office (Tokyo) and our offices lawyers who are admitted by Thai law for enhancing our offices legal environment (alignment of global policy with Thai law and managing legal document forms).
- Collaborating with Business Development and Public Relation sections of our head office (Tokyo) and our office to support the N&A groups branding.
- Leading new projects which will be launched in collaboration with our Tokyo office other section members and Office Managers.
- Supporting administrative and accounting issues for affiliated companies.
- Assisting Office Managers along with Human Resources teams senior officers to promote/improve office management.
- Any other necessary tasks.
Qualifications:
- Bachelors degree in a related field.
- Excellent written and verbal communication skills in both Thai and English.
- Strong organizational skills for multitasking and prioritizing responsibilities.
- Excellent interpersonal and coordination skills.
- Experience with 3E iManage and Workday apps will be advantageous.
- Willingness to learn and use new research materials and practice tools.
- Ability to lead and provide mental support to team members.
Please register your CV together with a recent photograph as well as transcripts and a cover letter (maximum 1000 words) using the *Apply* button.
Please note that submitted documents will be carefully reviewed and only select candidates will be invited for further assessment the details of which will be provided at the time of invitation.
Please also note that submitted documents will not be returned.
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
Nishimura & Asahi is an international comprehensive law firm that provides excellent legal services in the business law area and other legal areas that are complicated and require high levels of expertise.
