Business Operations Coordinator

Job Description

Overview

Are you a proactive organised person who loves making things happen behind the scenes Do you enjoy working in a fast-paced creative environment with a sociable team If so wed love to hear from you. We are a multi-discipline talented team of over 80 people including UX/UI designers graphic designers animators visualisers real-time and web developers all over the globe. By harnessing outstanding innovative and creative talent we transform the way our clients communicate connect and engage with their projects. People join our in-house agency to work on an exhilarating scope of projects while having a positive impact on the world. We recognise that we work in a fast-paced environment. So there are many ways we care for each others wellbeing from championing mental health to promoting flexible working and keeping active together.

Were looking for a proactive organised and driven Business Support Coordinator to support the Creative Design Leadership Team (OLT) helping to keep operations running smoothly and efficiently. The role is perfect for someone proactive and highly organised who thrives on taking initiative and driving results. Youll play a key role in keeping things moving - anticipating needs coordinating logistics (including travel) and ensuring actions are followed through to completion. Youll be someone who spots what needs doing before being asked brings clarity to busy teams and helps turn plans into outcomes. This role is to be based in Bristol or Birmingham with occasional travel to our UK offices (Glasgow London Epsom Manchester) for leadership meetings.

Your Role

• Supporting the Senior Director: Helping manage their diary sort logistics and make sure theyve got what they need to stay on top of things.
• Booking travel: Sorting flights hotels transport and visas for both UK and international trips for both the Leadership and wider Creative Design team as well as managing travel budgets.
• Managing diaries & meetings: Scheduling meetings juggling calendars and making sure agendas and materials are ready to go.
• Keeping things running: Handling day-to-day admin like prepping documents tracking expenses (via Concur) and managing credit cards.
• Being the go-to contact: Acting as a friendly and professional point of contact for the Senior Director and Leadership Team.
• Pitching in where needed: Taking on ad-hoc tasks and projects and staying flexible when priorities shift.
• Social Committee lead: Leading the social committee by managing annual budgets and supporting the culture through social networking and activities.
• Handling sensitive information: Keeping things confidential and dealing with information professionally.
• Working as a team: Building great relationships across Creative Design and the wider business.
• Marketing and People support: administrative support to the Associate Directors for People and Talent and Marketing helping with ad hoc and regular tasks.

About you

• Admin whizz: Youve got solid experience supporting busy teams and senior leaders juggling tasks with ease.
• Super organised: You know how to prioritise multitask and keep things on track in a fast-paced environment.
• Great communicator: Clear confident and professional. Whether its emails calls or face-to-face.
• Detail-focused: You spot the small stuff that others miss and take pride in getting things right.
• Problem solver: You think ahead stay calm under pressure and find smart ways to get things done.
• Tech-savvy: Confident with Microsoft Office (especially Excel) and bonus points if youve used tools like .
• Discreet & trustworthy: You handle sensitive info with care and professionalism.
• Flexible & adaptable: Happy to jump in wherever needed and roll with changing priorities.
• Team player: Friendly collaborative and great at building relationships across teams.

Reward & benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career. Enjoy competitive salaries employee rewards and a brilliant range of benefits you can tailor to suit your own health wellbeing financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.

Be rewarded. Find out more.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Security clearance

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV details of any current or previously held security clearance.

We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves thrive and develop to be the best we can be. So we offer a range of family friendly inclusive employment policies flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer we value applications from all backgrounds cultures and ability.

Worker Type

Job Type

At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.