Office Administrator

Indore - India

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

About the Role

As an Office Administrator at MediBuddy you will be responsible for ensuring smooth day-to-day operations of the office managing administrative activities and supporting employees to maintain a productive work environment. You will handle facilities vendor coordination office supplies travel arrangements and assist in implementing policies that support business efficiency and employee satisfaction.

Key Responsibilities

Office & Facility Management

Oversee daily office operations housekeeping and facility maintenance.

Ensure office infrastructure (workstations meeting rooms IT equipment pantry etc.) is in working order.

Manage seating arrangements and space allocation for employees.

Vendor & Inventory Management

Coordinate with vendors for office supplies housekeeping security and other facility services.

Monitor stock levels of office supplies pantry items and place orders as needed.

Negotiate with vendors for cost-effective procurement.

Employee Support

Assist employees with administrative queries and requests.

Coordinate travel bookings hotel accommodations and local transport for employees/guests.

Support HR/Admin team in onboarding new employees (ID cards desk setup access cards).

Compliance & Policy Implementation

Ensure adherence to office safety hygiene and compliance protocols.

Maintain proper documentation of administrative expenses invoices and contracts.

Support audits and compliance checks related to office facilities.

Event & Meeting Coordination

Assist in organizing company events team activities and employee engagement programs.

Manage meeting room bookings and ensure availability of resources (AV setup stationery refreshments).

Reporting & Documentation

Prepare periodic reports on office expenses vendor performance and facility upkeep.

Maintain updated records of contracts assets and administrative activities.

Key Requirements

Bachelors degree in Administration Business or related field.

24 years of experience in office administration facility management or executive assistance.

Strong organizational and multitasking skills.

Good communication and interpersonal abilities.

Proficiency in MS Office (Word Excel PowerPoint) and Google Suite.

Ability to handle confidential information with integrity.

Problem-solving mindset and ability to work independently.

Required Experience:

Unclear Seniority

About the RoleAs an Office Administrator at MediBuddy you will be responsible for ensuring smooth day-to-day operations of the office managing administrative activities and supporting employees to maintain a productive work environment. You will handle facilities vendor coordination office supplies ...