Communications Coordinator (internal candidates only)

Please Note - Pursuant to Executive Order D a hiring freeze is in effect for positions with start dates in 2025. The intended start date for this role is after January 9 2026.

Serve Colorado Summary

Internal Opportunity

This announcement is open only to eligible individuals currently employed within Serve Colorado under the Direction of the Office of the Lt. Governor. The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act.

Only applications from eligible individuals currently employed within Serve Colorado will be accepted.

Expected Annual Travel:Occasional travel may be required

Organizational Relationships:

This position reports to the Executive Director and is a member of the Serve Colorado Team.

This position does not have any supervisory responsibility.

Summary of Functions:The Communications Coordinator plays an essential role in supporting internal operations and helping raise awareness of AmeriCorps service opportunities across Colorado. This position supports and provides reports to the Executive Director and works collaboratively with the entire Serve Colorado team.

Executive Director Support

• Manage the Executive Directors schedule and provide administrative support.

• Develop and maintain systems of effective communication and coordination across the Serve Colorado team.

• Track and coordinate documents moving through the clearance process.

• General office management support.

• Oversee credit card processing and expenses for entire staff

• Manage staff time sheets and checks from grantees

• Organize and book travel logistics for staff

• Work with executive leadership to track and report spending data

• Work with program officers to develop and implement statewide recruitment plans.

• Develop partnerships with other State agencies organizations and entities who can partner with Serve Colorado on recruitment and outreach materials.

• Promote AmeriCorps service at community events.

• Support development of digital recruitment campaigns.

• Assist the Executive leadership team in creating the necessary written materials for AmeriCorps advocacy efforts

• Create a deep library of content and resources to aid the program team in recruitment and alumni engagement efforts

• Gather information graphics images and stories from AmeriCorps programs and other Serve Colorado partners to elevate the story of National Service and volunteerism in Colorado.

• Work to implement a social media plan create content and schedule postings with minimal supervision from the Director of External Affairs.

• Draft content presentations and talking points for senior officials.

• Gather program data and information

• Oversee and manage maintenance of the Serve Colorado website including website redesigns reformatting webpages creating new content and developing brand new webpages.

• Support with large external and internal outreach events. Tasks may include: creating large invite lists developing preparation materials and agendas email correspondence with guests and on-site support

• Support development of the Serve Colorado annual report

• Develop both Serve Colorado newsletters every month

• Support the development of memos and talking points for the Governor Lt. Governor and other staff to prepare them for events and interviews

• Support the drafts of press releases and public-facing statements for important events and critical outreach

• Schedule commission and committee meetings take minutes and maintain materials and meeting notice calendars on Serve Colorados website.

• Maintain communication with Commissioners.

• Support materials preparation and distribution.

• Lead the preparation and execution of commission meetings. This includes in-person commission events that require catering panels and agendas.

• Conduct literature reviews and build community of practice around volunteerism best practices in the state

• Explore integrating service learning into AmeriCorps pathways (building pathways for under-17 youth to serve and eventually integrate into AmeriCorps programs)

• Develop and implement social media and newsletter campaigns actively promoting volunteerism

• Assist in the growth Serve Colorados external partnerships and research collaboration opportunities with volunteerism groups such as Points of Light and Volunteers of America

• Explore resurrecting the Governors Service Awards

• Monitors state and federal legislation for bills affecting Serve Colorados work.

• Other duties as requested and required.

• Adheres to all health and safety policies in the planning and execution of activities.

• Uses Google Suite to prepare correspondence plans reports schedules and other documents related to a project.

• Provides continuous effort to improve operations streamline processes and work cooperatively and jointly to provide quality customer service.

• Participates in project teams as required.

• Familiarity with Salesforce Marketing Cloud Canva and Adobe Photoshop

Preferred Qualifications:

• Enthusiasm for providing excellent customer service

• Strong organizational skills

• Excellent writing and editing skills

• Experience with databases Google Suite online tools such as Canva etc.

• Experience with event planning and meeting logistics management

• Familiarity with AmeriCorps

• Ability to work independently and with various stakeholder groups

• Ability to communicate effectively with a wide range of constituents and demonstrate focus on equity diversity and inclusion in all interactions.

• Experience with volunteer or service recruitment

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of $50000

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: Diversity and Inclusion

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at.