Administrative and Operations Intern

We are seeking an enthusiastic highly organized and proactive individual for an Administrative & Operations Internship. This role is a robust developmental opportunity designed for someone eager to learn the foundational operations of a dynamic business and grow into a permanent larger role. The intern will play a critical support role across administrative tasks sales enablement event planning social media management and property coordination.

Key Responsibilities

• Calendar and Logistics Management: Manage and coordinate the professional calendars for key team members.

• Company Events: Plan organize and execute company events meetings and off-site gatherings (e.g. team lunches holiday parties client appreciation events) from initial concept to execution and budget tracking.

• General Administration: Manage office supply inventory and company swag handle incoming/outgoing mail maintain organized physical and digital filing systems and assist with expense reporting.

• Sales Enablement: Serve as a key support resource for the Sales Team assisting with administrative tasks to ensure efficiency.

• Client Documentation: Prepare format and organize client and candidate-facing documents proposals presentations and internal sales reports ensuring all materials are accurate and branded correctly.

• CRM Data Entry: Assist with data entry and maintenance within the Customer Relationship Management (CRM) system ensuring lead and client information is current.

• Content Calendar: Assist in developing and maintaining a social media content calendar.

• Posting & Engagement: Draft schedule and post engaging content across company social media channels.

• Monitoring: Monitor social media activity tracking engagement metrics and forwarding relevant inquiries to the appropriate department.

• Vendor Coordination: Act as the internal point of contact for external property vendors (e.g. maintenance cleaning repair services).

• Service Tracking: Coordinate and track service requests and routine maintenance schedules for the office property ensuring a smooth and functional workspace.

Preferred Qualifications

• Currently pursuing or recently completed a degree/certification in Business Administration Communications Marketing or a related field.

• Excellent proficiency in the Microsoft Office Suite (Word Excel PowerPoint) and/or Google Workspace.

• Exceptional written and verbal communication skills.

• High level of maturity professionalism and discretion especially when handling confidential information.

• A no task is too small attitude and a strong desire to learn and take initiative.

Growth Opportunity