Payroll Supervisor

Santa Ana, CA - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

The Payroll Supervisor oversees day-to-day payroll operations to ensure accurate timely and compliant

payroll processing. This role supervises payroll staff ensures adherence to federal state and local wage

and hour laws and serves as a subject matter expert for payroll-related matters. The Payroll Supervisor

partners closely with HR Finance and external vendors to support organizational goals and maintain

payroll integrity.

ESSENTIAL FUNCTIONS:

To perform this job successfully an individual must be able to perform each essential function satisfactorily

with or without accommodation. The requirements listed below are representative but not all inclusive of

the knowledge skill and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential job functions.

Supervise and support payroll staff including training workload management and performance oversight
Prepare review and approve payroll processing for hourly salaried and bonus payrolls
Ensure compliance with federal state and local payroll wage and hour and tax regulations
Oversee payroll reconciliations audits and reporting
Review and resolve payroll discrepancies adjustments and employee inquiries
Ensure accurate processing of terminations final pay PTO payouts garnishments and retroactive pay
Coordinate payroll tax filings year-end processing (W-2s) and vendor relationships
Partner with HR on employee data changes benefits deductions and policy interpretation
Develop document and improve payroll processes and internal controls
Support payroll-related system implementations upgrades and testing
Assist with internal and external audits and provide requested payroll documentation
Communicates collaboratively with other department managers and leaders.
Other duties as assigned by management.

Requirements

QUALIFICATION GUIDELINES:

REQUIRED:

Bachelors degree in Accounting Finance Human Resources or a related field (or equivalent experience)
5 years of progressive payroll experience including supervisory or lead responsibilities
Strong knowledge of payroll laws and regulations (FLSA state wage laws tax requirements)
Experience with payroll systems and timekeeping platforms
Advanced proficiency in Excel and payroll reporting tools

DESIRABLE:

Experience in the Ophthalmic healthcare industries.

CERTIFICATES/LICENSES/REGISTRATIONS:

Certified Payroll Professional (preferred)

KNOWLEDGE/SKILLS/ABILITIES/TALENTS:

Strong attention to detail and accuracy
Ability to manage deadlines in a fast-paced environment
Effective leadership coaching and communication skills
High level of discretion and confidentiality
Strong problem-solving and analytical skills

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters

while performing the essential functions of this job.

This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate.
While performing the duties of this job the employee is regularly required to sit stand walk handle or feel reach with hands and arms see talk and hear.
The employee will frequently lift and/or carry reports records and other materials that typicallyweigh less than 20 pounds. The employee is occasionally required to stoop kneel bend or crouch.
Finger dexterity is needed to access enter and retrieve data using a computer keyboard calculator and other standard office equipment.

All of the information contained herein reflect general details as necessary to describe the principal

functions of this classification the level of knowledge and skill typically required and the scope of

responsibility but should not be considered an all-inclusive listing of work requirements. Management

reserves the rights to add modify change or rescind the duties and/or work assignments of all positions

without advanced notice and to make reasonable accommodations so that qualified employees can

perform the essential functions of the job.

Required Experience:

Manager

The Payroll Supervisor oversees day-to-day payroll operations to ensure accurate timely and compliantpayroll processing. This role supervises payroll staff ensures adherence to federal state and local wageand hour laws and serves as a subject matter expert for payroll-related matters. The Payroll Su...