Human Resources Assistant

Applications are accepted exclusively through the City of Ventura Career Site:
Submissions through other websites or methods will not be accepted.

This is a temporary limited-term extra help at-will position. Limited-term positions work for periods no more than 18 months subject to budget availability and agency needs.

Pay:

• $25.97-$31.56 Hourly DOQ

About the Opportunity

Under general supervision provides administrative and clerical support for the Citys Training and Development program. This includes coordinating employee training activities supporting learning initiatives and assisting with training logistics communications materials and recordkeeping. The position also supports other Human Resources and Risk Management functions by assisting with a variety of program-related tasks and office operations. This position works 3540 hours per week.

Duties may include but are not limited to the following:

• Provides administrative and logistical support for Citywide training programs including scheduling sessions coordinating facilities preparing training rooms and ensuring audio-visual readiness.
• Prepares proofreads and distributes training materials course announcements calendars registration instructions evaluations and other related communications.
• Coordinates with internal and external trainers and supports on-site and virtual sessions including attendance tracking material distribution technical assistance and post-training follow-up.
• Maintains employee training records and tracks attendance completion and mandatory training requirements in City systems.
• Assists with compiling training data evaluation results and basic metrics for review as well as supporting employee onboarding engagement and professional development initiatives.
• Assists with ordering supplies processing purchase requests and coordinating materials related to training and development activities.
• Provides clerical and administrative support to other Human Resources programs including Risk Management wellness safety and employee engagement initiatives as well as maintaining confidential HR records and data.
• Assists HR staff with special projects and general administrative tasks as needed.
• Performs other related duties as assigned.

The Ideal Candidate Preferred Qualifications

The ideal candidate will:

• Experience coordinating trainings projects or events including scheduling logistics and follow-through.
• Ability to create clear engaging written materials and communications; a background in marketing or communications is desirable.
• Strong interpersonal and communication skills with the ability to interact professionally with employees the public and external partners.
• Comfortable using office technology and systems including databases learning or HR systems and basic audio-visual equipment; experience with Workday or similar systems is preferred.

Minimum Qualifications Required

A combination of education training and experience equivalent to completion of high school keyboarding skills sufficient to perform the duties of the job and three years of increasingly responsible clerical or secretarial experience are required. Prior experience in Human Resources or Risk Management is preferred.

How to Apply & Selection Process

Submit your online City job application and supplemental questionnaire by the filing deadline. Resumes may be attached but will not replace a completed application or supplemental questionnaire. All communication regarding your application will be via email so please check your inbox regularly and ensure your contact information is current.

Application Deadline: Applications and supplemental questions will be accepted on a continuous are reviewed weekly and candidates are encouraged to apply for immediate consideration. Open until filled.

Selection Process: As part of the selection process candidates invited to interview will be required to complete a practical assessment. This assessment is designed to evaluate job-related skills and may combine multiple components including the ability to assist with coordinating a training event accurately enter information and demonstrate attention to detail.

This position is designated as confidential under the Citys Employer-Employee Relations Resolution. Learn more about the Human Resources Assistant on the job description here.

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

Additional Information

To learn more about the Citys hiring process visit the City of Ventura Hiring Process page.

Questions Contact the Recruitment Team: