Mailroom and Shipping Coordinator

Saint Paul, MN - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Mailroom and Shipping Coordinator JLL

What this job involves: As a Mailroom and Shipping Coordinator at JLL you will be responsible for receiving sorting processing and distributing all incoming packages and pallets while managing outgoing shipments through designated freight suppliers. This role requires you to maintain inventory using client inventory systems process shipping labels for outbound shipments and utilize SCLogic scanners to scan and record all incoming and outgoing packages for both internal and external operations. Youll prepare and ship non-regulated packages received daily while managing temperature-sensitive shipments and coordinating package delivery to customer work areas that reflects JLLs commitment to operational excellence and client service in mail and shipping operations.

What your day-to-day will look like:

Package and Shipment Processing:

Receive sort process and distribute all incoming packages and pallets with comprehensive attention to detail

Pick up process validate documentation and handoff to designated freight supplier all client-outgoing packages

Record and label materials while maintaining accurate documentation systems

Prepare and ship all non-regulated packages received daily following established protocols

Process all requests and orders while ensuring timely completion and accuracy

Inventory and System Management:

Maintain inventory using client inventory systems with precision and accuracy

Enter Bill of Ladings and process 2Ship shipping labels for outbound shipments

Utilize SCLogic scanners to scan and record all incoming and outgoing packages for internal and external operations

Troubleshoot and fix any issues with Trackpad equipment and software

Use SCLogic data analytics to create reports and report out metrics on incoming and outbound shipping data

Quality Control and Operations:

Clearly identify sort and manage all good and bad pallet inventories for mail shipping and receiving operations

Weigh and record weight of corrugated material and bundle for shipment daily

Report defective materials or questionable conditions to department supervisor

Maintain work area in clean and orderly condition while following prescribed safety regulations

Client Service and Coordination:

Prepare courier packages while coordinating pick-up and delivery and confirming delivery/receipt with appropriate stakeholders

Resolve any related shipping issues in timely manner with professional customer service approach

Manage incoming and outgoing temperature-sensitive shipments with specialized handling requirements

Deliver or coordinate pickup of packages to customer work areas while ensuring proper handoff procedures

Safety and Emergency Preparedness:

Maintain ability to frequently walk up and down stairs for inspections and emergency procedure practice or implementation

Detect emergency alarms through auditory and visual awareness

Follow all safety protocols while lifting bending twisting and operating manual pallet jack

Ensure compliance with all safety regulations and emergency procedures

Required Qualifications:

High school diploma or equivalent

Ability to interact with client personnel with strong customer service and interpersonal skills

Excellent communication skills both written and verbal with ability to present information in clear and concise manner

High degree of accuracy required for handling sensitive equipment and proper routing of shipments

Ability to work in fast-paced environment while managing multiple work streams and priorities

Physical ability to lift 50 lbs. repeatedly and perform lifting bending twisting motions

Ability to operate manual pallet jack and other warehouse equipment safely

Capability to detect emergency alarms through auditory and visual means

Preferred Qualifications:

Computer skills and experience with Microsoft products including Excel Word Outlook

Experience with SCLogic or similar tracking and inventory management systems

Background in warehouse shipping or mailroom operations

Knowledge of shipping regulations and procedures for various carrier services

Experience with temperature-sensitive shipment handling and protocols

Physical Requirements:

Ability to lift 50 lbs. repeatedly throughout the workday

Capability to walk up and down stairs frequently for inspections and emergency procedures

Manual dexterity for operating scanners computers and warehouse equipment

Ability to perform lifting bending twisting motions while maintaining safety standards

Training:

Training will be provided depending on specific role requirements and client systems.

Location: St. Paul MN

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Estimated compensation for this position:

20.00 24.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

On-site St. Paul MN

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Required Experience:

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...