Program Manager Data Center (8-13yrs)

About PhonePe Limited:

Headquartered in India its flagship product the PhonePe digital payments app was launched in Aug 2016. As of April 2025 PhonePe has over 60 Crore (600 Million) registered users and a digital payments acceptance network spread across over 4 Crore (40 million) merchants. PhonePe also processes over 33 Crore (330 Million) transactions daily with an Annualized Total Payment Value (TPV) of over INR 150 lakh crore.

PhonePes portfolio of businesses includes the distribution of financial products (InsuranceLending and Wealth) as well as new consumer tech businesses (Pincode - hyperlocal e-commerce and Indus AppStore Localized App Store for the Android ecosystem) in Indiawhich are aligned with the companys vision to offer every Indian an equal opportunity toaccelerate their progress by unlocking the flow of money and access to services.

Culture:

At PhonePe we go the extra mile to make sure you can bring your best self to work Everyday!. And that starts with creating the right environment for you. We empower people and trust them to do the right thing. Here you own your work from start to finish right from day one. PhonePe-rs solve complex problems and execute quickly; often building frameworks from scratch. If youre excited by the idea of building platforms that touch millions ideating with some of the best minds in the country and executing on your dreams with purpose and speed join us!

Role Summary

The Program Manager for Data Center is responsible for leading and managing the end-to-end procurement and asset management process for infrastructure and engineering operations. This critical role oversees the entire lifecycle of IT assets and software licenses (from procurement logistics asset control liquidation and renewals).

The successful candidate will ensure all procurement logistical and asset control processes adhere to company standards maintain excellent relationships with key vendors and internal stakeholders (SRE Finance Legal SiteOps) and drive automation and optimization for procurement operational efficiency.

Key Responsibilities

1. Procurement Lifecycle & Operations Management

• Lead and manage the daily operations of the procurement team.

• Oversee the generation and tracking of all high-level procurement initiation documents including PSRs and managing the creation approval and renewal process for Purchase Requisitions (PRs) and Purchase Orders (POs) for all data center hardware infrastructure and software licenses.

• Manage the complete lifecycle of procurement requests (PR/PO/PSR/PO renewals) and monitor procurement SLAs proactively escalating delays.

• Ensure accurate documentation and cost center allocation for all purchases.

• Coordinate with vendors for quotations negotiations order tracking and delivery timelines.

• Maintain up-to-date vendor catalogues BOMs (Bills of Material) and pricing databases.

• Implement automation/optimizations in procurement workflows for efficiency.

2. Asset and License Management

• Establish and maintain a robust system for tracking physical DC assets (servers networking storage).

• Proactively manage and execute the renewal process for physical asset warranties and maintenance agreements minimizing service disruption risks.

• Oversee the management and timely renewal of all data center software licenses.

• Maintain an accurate real-time inventory of all licensed assets and renewal dates.

• To ensure timely renewal must work with business business Finance and Procurement.

• Track warranty and PO expirations and ensure timely renewals

• Maintaining the data for assets is matching with the tools.

3. Vendor Logistics and Site Coordination

• Collaborate closely with vendors to manage timelines and ensure timely and accurate delivery of all purchased equipment and licenses.

• Coordinate complex logistics for equipment delivery into the data center including managing site access/availability Gate Passes for asset movement and working with the SiteOps team to ensure timely movement of items in the DC.

• To work with internal and external teams to ensure expected deliveries are communicated in a timely manner and communicate the ETAS of the same to the requesting party.

• To keep a check on current data centre capacity and accordingly place orders post approvals from the Head of Engineering.

• Manage the end-of-life process for physical assets overseeing liquidation in compliance with corporate security and environmental policies.

• Monitor vendor performance aimed at reducing escalations due to vendor delays

4. Governance & Compliance

• Ensure adherence to internal procurement policies and external audit requirements.

• Maintain structured documentation for all procurement transactions (for compliance and audit readiness).

• Support Finance in accruals invoice reconciliations and open PO reviews. Get a forecast of accruals and act proactively to mitigate the same.

• Coordinate with Audit and Compliance teams for procurement evidence submission.

• Target 100% audit-readiness for all procurement transactions.

5. Cross-Functional Collaboration

• Work closely with Engineering SRE Finance and Legal teams for the timely closure of procurement requests.

• Act as a SPOC (Single Point of Contact) between internal stakeholders and vendors for procurement escalations.

• Regularly sync with leadership to review procurement status upcoming purchases vendor performance and risks.

Required Qualifications

• 8 years of experience in procurement asset management or supply chain preferably within a large-scale data center or IT environment.

• Proven experience managing the entire process of PSRs PRs and POs.

• Strong knowledge of procurement processes vendor lifecycle management and PO renewals.

• Excellent negotiation communication and interpersonal skills.

• Strong organizational and multitasking abilities with attention to detail.

• Proficiency with procurement systems spreadsheets and reporting tools.

Preferred Qualifications

• Prior experience managing complex logistics and inventory systems.

• Team management experience.

• Good understanding of infra procurement (servers storage licenses DC services cloud) is preferred.

PhonePe Full Time Employee Benefits (Not applicable for Intern or Contract Roles)

• Insurance Benefits - Medical Insurance Critical Illness Insurance Accidental Insurance Life Insurance
• Wellness Program - Employee Assistance Program Onsite Medical Center Emergency Support System
• Parental Support - Maternity Benefit Paternity Benefit Program Adoption Assistance Program Day-care Support Program
• Mobility Benefits - Relocation benefits Transfer Support Policy Travel Policy
• Retirement Benefits - Employee PF Contribution Flexible PF Contribution Gratuity NPS Leave Encashment
• Other Benefits - Higher Education Assistance Car Lease Salary Advance Policy

Our inclusive culture promotes individual expression creativity innovation and achievement and in turn helps us better understand and serve our customers. We see ourselves as a place for intellectual curiosity ideas and debates where diverse perspectives lead to deeper understanding and better quality results. PhonePe is an equal opportunity employer and is committed to treating all its employees and job applicants equally; regardless of gender sexual preference religion race color or disability. If you have a disability or special need that requires assistance or reasonable accommodation during the application and hiring process including support for the interview or onboarding process please fill out this form.

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