Project Resource Specialist

Mosinee, WI - USA

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Full-time

Description

Job Summary:

Are you an organized detail-oriented problem solver who enjoys coordinating logistics and ensuring every piece is in place before a project begins As a Project Resource Specialist youll play a key role in preparing construction projects for success by managing pre-construction tasks such as permits utilities postal services and municipal coordination. If you excel at research communication and navigating complex requirements and want to contribute to meaningful construction projects this position offers an exciting opportunity to support a growing mission-driven company.

Job Duties & Responsibilities:

Permitting Utilities & Municipal Coordination 30%

Research local permitting and utility requirements to support pre-construction planning
Coordinate with city officials to obtain permits approvals and compliance documents
Communicate with utility companies and ensure timely setup of necessary services
Collaborate with municipalities to resolve permitting or regulatory issues
Track permit applications and utility connection timelines to ensure project readiness

Documentation Records & Reporting 30%

Prepare and maintain detailed organized records of all communications applications and approvals
Manage project documentation including plans reports specifications and records
Print prepare and distribute pre-construction documents and project materials
Maintain accuracy and compliance within all documentation systems
Participate in regular meetings to highlight progress and determine next steps

Project Support Research & Administrative Assistance 25%

Conduct project-related research as needed
Assist with ordering sourcing and tracking materials
Provide support with bid preparation and filing
Facilitate communication between project teams and municipal stakeholders

Postal Services & Addressing Logistics 15%

Serve as the primary liaison with postal service representatives
Ensure accurate addressing and mail delivery coordination for new construction projects

Requirements

Qualifications:

Education & Experience:

An Associates Degree in construction business or related fields or an equivalent blend of education and experience preferred.
Prior working experience in the construction industry and general knowledge of construction processes
2 years of experience in project coordination administrative support or a related role
Familiarity with project management software such as MS Project or Sage Construction Management
Proficiency in Microsoft Excel (data tracking spreadsheets reporting)
Proficiency in Microsoft Office (Word Outlook Teams)
Proficiency in PDF-Xchange Editor or Adobe Acrobat Pro
Valid drivers license with reliable transportation

Knowledge Skills & Abilities:

Effectively manage multiple tasks deadlines and documentation to support seamless pre-construction workflows.
Documentation Management & Accuracy (30%)
Maintain meticulous records ensuring complete accurate and up-to-date information throughout the project lifecycle.
Gather analyze and interpret permit requirements municipal procedures and project details to support project planning.
Interpersonal & Communication Skills (20%)
Build strong relationships with municipalities utilities postal representatives and internal teams through clear professional communication.

Physical Abilities:

Ability to lift and carry up to 40 lbs.
Must be able to remain in a stationary position for more than 50% of the time
Ability to communicate clearly in person via phone and through digital platforms

Special Requirements:

Ability to work 40 hours per week during normal business hours (MondayFriday 8:00 AM5:00 PM)
Occasional travel and site visits required

Work Environment:

This role operates primarily in a professional office environment working closely with project teams municipal representatives and company personnel. Some travel and field coordination may be required.

Other Duties:

This job description is not intended to be all-inclusive. Duties responsibilities and activities may change at any time with or without notice.

Required Experience:

Full-timeDescriptionJob Summary:Are you an organized detail-oriented problem solver who enjoys coordinating logistics and ensuring every piece is in place before a project begins As a Project Resource Specialist youll play a key role in preparing construction projects for success by managing pre-con...