Recruiting Coordinator
Share
Job Location:
Salt Lake, UT - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive streamlined technology that helps professionals manage their organization and serve their clients better. Were also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our fieldwe are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.
Our Mission
Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.
Role Summary:
The Recruiting Coordinator plays a critical role in ensuring Filevine delivers a smooth timely and high-quality hiring experience for both candidates and internal stakeholders. This role owns interview coordination post-offer onboarding execution and recruiting operations reporting while supporting recruiters through sourcing data accuracy and process improvement.
As Filevine continues to scale this role is essential to keep hiring moving efficiently ensuring clean and reliable data flows to Finance and leadership improving hiring manager responsiveness and strengthening our reputation as an employer of choice.
Responsibilities
- Deliver seamless interview scheduling across time zones serving as primary candidate contact for timely communication and positive experience.
- Coordinate on-site interviews and ensure smooth execution.
- Own post-offer onboarding including background checks Paylocity setup and collaboration to avoid delays.
- Maintain accurate Lever records manage requisitions/headcount tracking and handle data transfers/reporting for Finance and leadership (including weekly updates).
- Partner with recruiters/hiring managers on logistics feedback collection and process accountability.
- Support candidate sourcing via LinkedIn job boards and passive methods for hard-to-fill roles.
- Provide temporary coverage for recruiting automation project (through Q1) and assist with process improvements reporting enhancements and employer branding.
Qualifications
- 12 years of experience in recruiting coordination HR operations or administrative support
- Tech or SaaS experience preferred but not required
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High attention to detail and commitment to data accuracy
- Comfort scheduling across multiple calendars and time zones
- Familiarity with ATS systems (Lever strongly preferred)
- Experience with sourcing tools such as LinkedIn Recruiter and job boards
- Proactive solutions-oriented mindset with a desire to grow in recruiting or talent operations
Filevine is an Equal Opportunity Employer. Qualifications for employment promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race creed religion color age national origin sex disability veteran status or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability or if you have concerns related to Filevines equal employment opportunities you may contact us atemailprotected
Cool Company Benefits:
- A dynamic rapidly growing company focused on helping organizations thrive
- Medical Dental & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Centrally located open office building in Sugar House
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to whats outlined in our.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Time Management
- Sourcing
- Talent Acquisition
- Taleo
- ATS
- HR Sourcing
- Interviewing
- Management Experience
- Team Management
- Human Resources
- negotiation
- Recruiting
About Company
Empower your law firm and improve efficiency with Filevine's AI-powered legal case management software. From intake, legal drafting, calendaring, & more.
