Executive Assistant
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Job Location:
Scottsdale, AZ - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Company Details
Vela Insurance Services provides specialized Excess and Surplus Lines Casualty and Professional Liability insurance solutions in the following four market segments.: Construction Specialty Casualty Velocity Smal Business & Professional Liability. We offer national service and local knowledge to our exclusive wholesale broker network and the businesses they serve.
The Company is an equal employment opportunity employer. Executive Assistant to CLevel leadership provides highlevel administrative operational and strategic support to senior executives. This role ensures the executives time priorities and communications are managed with precision confidentiality and proactive judgment. The EA acts as a trusted partner enabling the executive to focus on organizational strategy and highimpact initiatives. The role includes:
- Executive Support & Calendar Management: Manage complex calendars prioritize meetings coordinate crossfunctional schedules and ensure the executive is fully prepared for all engagements.
- Communication & Correspondence: Draft review and manage correspondence presentations and reports; act as a liaison between the SLT and President Serve as a Brand Ambassador of the President and Vela to Corporate and external constituents.
- Confidential Information Handling: Manage sensitive information with absolute discretion and maintain a high level of professionalism.
- Travel & Logistics for President and SLT: Coordinate domestic travel itineraries accommodations for Team
- Expense Management for President and SLT Prepare and Process all expense reports receipt gathering and approvals for SLT and team members reporting into the SLT
- Operational Efficiency: Identify opportunities to streamline processes improve communication flow and enhance executive productivity.
- Scottsdale Office Management: Manage supplies and consumables for staff coordinate Scottsdale SLT lunch dinner and meeting space reservations and partner with onsite team for holiday events and team-building functions.
- Demonstrate Leadership Values: Model and uphold the principles and behaviors exemplified by the Senior Leadership Team (SLT); foster a culture of integrity collaboration and accountability across office operations and serve as a role model in aligning daily practices with organizational vision and leadership standards.
Qualifications
- 510 years of executive-level support experience ideally supporting Csuite leaders
- Exceptional communication skills both written and verbal
- Advanced proficiency in productivity tools (Microsoft 365 Teams PowerPoint Excel etc.
- Strong organizational and multitasking abilities with a proactive resourceful mindset
- High emotional intelligence and the ability to navigate complex interpersonal dynamics
- Ability to work under pressure manage shifting priorities and maintain composure
- Bachelors degree preferred or equivalent experience
- Microsoft Products including Word Excel PowerPoint
- Egencia Travel or online Travel booking experience
- Chrome River or Similar Online Expense Reporting Tool
The Company is an equal employment opportunity employer.
Additional Company Details
The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role include:
Base Salary
Benefits: Health Dental Vision Life Disability Wellness Paid Time Off 401(k) and Profit-Sharing plans
The actual salary for this position will be determined by a number of factors including the scope complexity and location of the role; the skills education training credentials and experience of the candidate; and other conditions of employment.
Sponsorship Details
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Berkley is a leader in commercial lines insurance, with over 60+ specialized businesses - each with deep expertise in an industry, product, or regional niche.
