Finance and Administration Executive
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Job Location:
Seattle, OR - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary:
The finance & administration executive will be responsible for managing day-to-day financial operations including payables receivables reconciliations and compliance activities while also providing administrative support for the smooth functioning of the office.
Key Responsibilities:
- Finance Operations
- Manage daily financial transactions including invoicing payments reconciliations and journal entries.
- Review employee timesheets update the job cost module in the financial system and provide inputs for payroll processing
- Verify and process employee expense reports ensuring valid receipts and compliance with company policies
- Follow up with employees to collect missing receipts and process reimbursement payments
- Prepare and submit invoices via email and federal government agencies.
- Maintain accurate financial records and ensure data integrity
- Reconcile monthly bank statements and address any discrepancies
- Assist with month-end closing activities financial reports and analysis
- Support audit and compliance requirements by providing timely documentation
- Collaborate with internal and external stakeholders to address finance-related queries
- Office Administration
- Provide administrative and operational support for the Bellevue office ensuring smooth day-to-day functioning
- Coordinate with vendors suppliers and service providers for office maintenance utilities and supplies.
- Manage general correspondence documentation and filing (digital and physical)
- Assist in organizing team meetings events and logistics as needed.
- Maintain office inventory and ensure operational readiness
- Support onboarding and coordination for new hires in collaboration with HR and operations.
Requirements:
Must be able to work from the Bellevue office (Seattle) (minimum 3 days per week)
Bachelors degree in accounting finance or business administration
Minimum 3 years of experience in accounts payable/receivable or a similar finance role with exposure to administrative functions
Strong proficiency in Microsoft Office Suite (especially excel)
Excellent attention to detail analytical and organizational skills
Ability to manage multiple priorities and maintain confidentiality
Key Skills
- Business Development
- Anti Money Laundering
- Internal Audit
- Dynamics
- E-Commerce
- Administration And Secretarial
