HBSSW Head of School and Applied Gerontology Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

This position provides administrative assistance to the Head of School HBSSW and the Endowed Chair and staff of the Office of Applied Gerontology. The individual occupying this position has a broad range of responsibilities for organizing and managing support services related to the Head of Schools and Applied Gerontology Offices multiple research education and outreach projects. These services include management of physical and electronic files preparation of purchasing forms tracking expenses and preparing budget reports and outreach projects. This is a 100% university staff-ongoing position reporting to the Endowed Chair and the HBSSW Head of School. Hours approximately 40 per week will be determined with the supervisor and incumbent based on the needs of the office. This is an in-office position.

Duties and Key Job Responsibilities

40% Office Management

Creates and maintains business related office files and office organization.

Assists in researching information about policies procedures and status of requests as needed.

Assists with communications with external partner organizations.

Serves as a contact person for inter-campus relations including managing contracts with UWM Telecommunications Physical Plant Printing Services and Mail Services.

Maintains equipment inventory.

Schedules meetings and proactively manages a dynamic meeting schedule on a daily basis.

Supervises work study and other students.

15% Event Planning

Creates projected budgets for events and purchases event materials in accordance with UWM purchasing policies.

15% Outreach and Marketing

Maintains office contact lists and creates outreach emails to students staff and community members regarding events and scholarship opportunities.

10% Budgets Accounting and Purchasing

Makes all office purchases in compliance with UWM purchasing policies.

Completes and tracks all expense related forms.

Works with HBSSW accountants to transfer expenditures and internal requisitions to correct funding sources.

10% Travel Arrangements and Expenses

Processes and tracks travel expense reports absence and travel forms and related needs.

10% Miscellaneous

Troubleshoots repair on malfunctioning office equipment for faculty and staff.

Assists with logistics for training programs.

Other duties as assigned.

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department:

Accredited by theCSWE the Social Work Department is housed in the Helen Bader School of Social Welfare (HBSSW) in the College of Community Engagement and Professions. The Department confersBSWandMSWdegrees and with the Department of Criminal Justice and Criminology jointly offers a PhD degree in Social Welfare. The doctoral program prepares students for leadership roles such as university faculty program evaluators and policy analysts. TheMSWprogram which offers both online and in-person curricular options emphasizes generalist addition students can complete accredited programming in substance abuse counseling and school social work along with interdisciplinary certificates in trauma-informed care applied gerontology and nonprofit can also earn coordinated degrees with various programs such as criminal justice and criminology (CJC).

Compensation:

The target hiring range is $24.00-$26.00/hour. Final salary offer will be determined based on qualifications and experience.

Required Qualifications:

Associates degree (or higher) or equivalent work experience in social work

sociology gerontology administration or related field.

Minimum of one year of administrative support experience supporting a

leader/administrator

Preferred Qualifications:

Demonstrated ability to manage multiple projects.

Experience interacting and working with students in a higher education setting.

Evidence of strong communication and customer service skills.

Experience working with social service or health agencies foundations and

other community organizations

Proficiency using Microsoft Office Suite products such as Word and Excel.

Experience with WISER PAWS and Workday or a willingness to learn.

Knowledge of WordPress Emma Email Marketing and social media or a

willingness to learn.

Experience working in a university/higher education setting in an

administrative support role.

How to Apply:

Interested applicants are required to apply online a provide a cover letter and detailed resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.

Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from acover letter and resume/CV will not be considered.

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

In instances where the Search and Screen Committee is unable to ascertain from the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such qualifications.

Apply electronically by the application deadline date of January 5 2026. Questions about this position should be directed to Jackson Prowse at

Additional Information:

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates willbe requiredto verify eligibility to work in the United States by completing the required I-9form upon hire.

Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.

Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.