Admin Assistant, Product Development & Operations

Summary

Job Description

What youll do

• Manage core admin activities for a busy team: calendar support meeting scheduling travel coordination and expense processinggrowing scope as you ramp.

• Coordinate internal events and team rituals (all-hands offsites learning sessions) from logistics and vendor coordination to attendee communications.

• Draft concise agendas capture action items and decisions and maintain shared documentation so teams can move quickly.

• Support internal communications by creating short blog posts updates or spotlights that amplify wins and share lessons learned.

• Own well-scoped entry-level projects (e.g. process checklists event playbooks onboarding kits) with mentorship and clear success criteria.

• Shadow experienced coordinators to learn best practices then progressively take the lead on recurring workflows.

• Track simple operational metrics (attendance on-time starts satisfaction surveys) and suggest small measurable improvements.

• At Guidewire we foster a culture of curiosity innovation and responsible use of AIempowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

What youll bring

Required

• Demonstrated ability to embrace AI and apply it to your current role as well as data-driven insights to drive innovation productivity and continuous improvement.

• Strong organization and time management; you keep multiple moving parts aligned and on schedule.

• Clear written communication; you can turn notes into crisp summaries and action lists.

• Initiative and a service mindset; you anticipate needs and follow through.

• Comfort with productivity tools (e.g. Google Workspace) and willingness to learn new systems.

Preferred

• 02 years in administrative support operations event planning student leadership or similar experience (internships/co-ops count).

• Bachelors degree preferred or equivalent experience.

• Familiarity with calendaring conferencing and basic project tracking tools.

Your Impact

We believe in clarity and setting you up for your first 30/60/90 days you will:

• 30 days: Complete onboarding shadow key workflows and publish your first internal update.

• 60 days: Independently run a recurring meeting (agenda notes follow-ups) and co-run a small team event using a standard playbook.

• 90 days: Own a lightweight process improvement (e.g. request intake event checklist) and report simple metrics that show time saved or higher satisfaction.

Over time your work will streamline how PDO collaborates communicates and executesfreeing teams to focus on innovation and customer value.

Whats in it for you

• Flexible work environment health and wellness benefits paid time off (including volunteer time off) and market-competitive pay and incentives.

• Continual development mentorship and clear growth paths within Guidewires global organization.

• All new hires participate in our in-person orientation process to ensure a strong start.

Disability Accommodations and Guidewires Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to If things do not go as hoped we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation or receiving a notice of your non-selection for a vacancy e-mail to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage innovate and grow efficiently. We combine digital core analytics and AI to deliver our platform as a cloud service. More than 540 insurers in 40 countries from new ventures to the largest and most complex in the world run on Guidewire.

As a partner to our customers we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600 successful projects supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration localization and innovation.

For more information please visit and follow us on Twitter: @GuidewirePandC.

Guidewire Software Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace and believe that a diversity of perspectives abilities and cultures is a key to our success. Qualified applicants will receive consideration without regard to race color ancestry religion sex national origin citizenship marital status age sexual orientation gender identity gender expression veteran status or disability. All offers are contingent upon passing a criminal history and other background checks where its applicable to the position.