Onboarding and Recruitment Services Specialist

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a WARC Onboarding and Recruitment Services Specialist - Boca Raton Florida.

This is an on-campus/onsite position.

The Onboarding and Recruitment Services Specialist position plays a vital role in supporting Florida Atlantic Universitys hiring practices. This position is part of a team that provides high-volume frontline support to hiring managers employees and potential candidates by managing appointment extensions and the full recruitment and onboarding cycle. Approval of appointment extensions and the hire-to-onboarding process encompass transactional business processes managed in Workday including handling calls and multiple email accounts. Ensuring that quality and documentation standards are met while accurately and effectively adhering to established guidelines and procedures.

The ideal candidate works well in a collaborative environment is dependable excels at multitasking and pays attention to detail. Must have a growth mindset and willingness to grow from direction and coaching while demonstrating a positive outlook. Ability to work effectively within a team structure and support collective goals.

General:

• Evaluate and identify solutions to routine and complex problems as they arise.

• Responsible for understanding executing and adhering to all relevant laws and regulations impacting the University and Human Resources.

• Conduct routine internal audits to uphold compliance with state federal and university guidelines and policies. Assist as needed with external audits.

• Conduct departmental training presentations and provide various support services university-wide as needed.

• Assist with Workday Release testing and troubleshoot routine and non-routine issues.

• Maintain and upkeep staff manual and checklists.

• Liaison with various departments and colleges to remedy issues.

• Manage various departmental email accounts and other databases to perform essential functions.

• Responsible for meeting project deadlines and for providing timely updates to management and senior staff.

• Engage in cross-training to support department priorities.

• Performs other job-related duties as assigned.

Recruitment:

• Responsible for the successful completion of a full recruitment cycle including the successful completion of the pre-hire and post-hire phases.

• Responsible for processing recruitment requests in Workday and posting job announcements on the companys career portal.

• Assess applicants skills abilities and qualifications for employment.

• Guide and coach hiring departments on recruitment guidelines and best practices.

• Liaison with various departments and colleges to remedy issues.

Pre-Employment Screenings:

• Responsible for determining which pre-employment screenings are required. This may include but is not limited to foreign influence screenings international background check screenings domestic background check screenings Level I and Level II background checks and verification of education records.

• Obtain and review documents from applicants and current employees to ensure the successful completion of all pre-employment screenings and requirements.

• Conduct pre-adverse and adverse actions as necessary.

New Employee Onboarding:

• Responsible for the successful completion of all onboarding requirements.

• Complete I-9 verification to establish work eligibility and identity.

• Ensure employee file reflects accurate and updated information.

• Maintain proper record-keeping of all employee records and secure files according to university guidelines and state requirements.

Employment:

• Monitors the visa expiration report and notifies departments/employees as necessary to provide updated work eligibility documents.

• Review employment extension requests and process according to the employee type.

• Ensures all requirements are met prior to approving any employment extension.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:

A high school diploma and five years of appropriate related experience.

Preferred Qualifications:
Associate degree or higher.
Experience working in human resources with a focus on recruitment and onboarding.
Experience with using Workday.

Preferred Abilities:
Strong record of punctuality and consistent onsite office presence.
Ability to collaborate and foster a positive teamwork environment.
Ability to multitask and meet deadlines.
Ability to handle different priorities effectively and efficiently.

Salary:

$51000 per year. FLSA Exempt

Administrative Managerial and Professional (AMP)

College or Department:

Department of Human Resources

Location:

Boca Raton

Work Days and Hours:

8:00 AM to 5:00 PM; Monday - Friday

Ability to work beyond normal business hours. This may include weekends and evenings as needed.

Application Deadline:

Special Instructions to Applicant:

This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a written assessment criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.