Compliance Coordinator

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Amtech Elevator Services is a group of independent elevator companies operating in Southern California and Houston Texas acquired by Otis Elevator Company in 2003.

Although a wholly owned subsidiary of the Otis Elevator Company our business objective is to be recognized as the premier regional and more specifically local elevator maintenance repair and modernization company. We offer quality maintenance repair and modernization services for all types of vertical transportation systems regardless of the original manufacturer. Over the years Amtech has been integrated into Otis and maintains the same core values of people safety quality and integrity.

Amtech Elevator has an opening for a Receptionist/City and State Reports Admin supporting the Amtech-Glendale and Amtech-Cerritos offices. The successful candidate must be an ambitious self-reliant and focused individual to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

On a typical day you will:
The fundamental responsibilities will include:

• Full responsibility for entire State Preliminary Order process including:
  • Log Order in
  • Code to indicate contract-covered work vs. building owners work vs. proposal needed
  • Ensure signed proposals are returned timely from customers
  • Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers as needed)
  • Follow up with customer on work to be done by building owner
  • Troubleshoot sources of delays when necessary to ensure 100% compliance by deadline identified on Order
  • Communicate compliance to State before deadline stated on Order

Other administrative duties may include the following as needed:

• Answering phones
• Filing
• Sort/ distribute incoming mail
• Provide administrative support to branch sales and operations staff as requested
• Enter purchase order requests and track for distribution to vendors and branch files
• Process accounts payable invoices and maintain control over and process draft check requests
• Maintain branch financial binder for general manager
• Print and distribute monthly reports to branch management team members
• Maintain control over and process draft check requests
• File Preliminary Liens

What you will need to be successful:

• Bachelors Degree preferred
• Excellent computer skills with proficiency in Microsoft Office - Word Outlook Excel and aptitude to learn company-specific software (SharePoint Microsoft Dynamics CRM LINX mainframe JDE for example).
• Exceptional written and verbal communication skills
• Detailed oriented and organized.
• Demonstrated proficiency in planning organizing prioritizing and multi-tasking is required.
• Must be able to manage workflow efficiently be self-reliant show initiative good judgment be a team player and have the ability to handle sensitive and confidential information.

Whats In it For Me / Benefits:
You will receive a long-term employment contract with the world market leader in a crisis-proof industry.

Otis currently provides our colleagues with the following benefits:

• 401(k) plan that includes generous company match and a separate automatic retirement contribution
• Comprehensive medical prescription drug dental and vision coverage for colleagues and their eligible dependents beginning on their first day of employment
• Three weeks paid vacation and paid company holidays
• Paid sick leave - Employee assistance and wellness incentive programs
• Life insurance and disability coverage
• Voluntary benefits such as legal pet home and auto insurance
• Birth/adoption and parental leave benefits
• Adoption assistance
• Tuition reimbursement program
• Peer recognition and service anniversary awards as well as spot performance bonus opportunities

The salary range for this role is $55000 to $75000. We may ultimately pay more or less than the posted range and the range may change in the future. Pay within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 72000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.

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