Site Coordinator

Howard County, MD - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Its fun to work in a company where people truly BELIEVE in what theyre doing!

Were committed to bringing passion and customer focus to the business.

31.00 per hour31.00 per hour

Job Summary

An Office Workplace Coordinator is an onsite role that supports various functions for the Experience Team. This individual will also be supporting projects from the broader team (Facilities Culinary Design & Construction) as needed. This position will work with many teams in the company which makes customer service a large part of the day to day work. This role reports directly to the Office Manager.

Our ideal candidate is a creative problem solver with high attention to detail excellent communication skills and a proactive approach to tackling issues. Most importantly the right person for this role is someone who can navigate successfully between the big and small components of their work and is ready and willing to roll up their sleeves to do whats needed to get the job done. You take pride in making our space both beautiful and functional and know how important even the tiniest details are to making a space great.

Job Description

Essential Functions

Partner with service providers and sellers while also having general oversight of daily office operations and deliverables in all areas of services including reception facilities culinary onsite events janitorial mail and internal ticketing system.
Work with the global facilities team to execute and document preventative maintenance processes in your office. You will be expected to utilize CMMS systems to coordinate and log PMs.
SLA adherence for workstreams like Asana Jira PMs reactive maintenance and repairs.
Coordinate with vendors to execute small facilities refurbishment and improvement projects while keeping the office managers looped in and updated on planned work and progress.
Confidently prioritize projects and maintenance issues to ensure work gets resourced and completed in a timely and successful manner.
Occasionally be on-call for weekend/evening/morning facilities projects and emergencies.
Maintain detailed database of Square operations equipment furniture rules and regulations and work order processes.
Maintain good working relationships with building management building engineers and service providers (ranging from General Contractors to Furniture vendors to Pest Control).
Develop and leverage positive working relationships with cross-functional teams
Be responsible for answering monitoring and closing office work orders and tickets in a timely manner.
Manage various other vendors as necessary.
Cross-train in all avenues of Office Experience teamwork (including Logistics and Purchasing Events and Programs etc.) and be prepared to cover responsibilities during team vacations.
Manage and process all facilities related invoices ensuring they are paid in a timely manner.
Assist Facilities Manager with reconciliation of the team facilities budget.

Knowledge and Skills

Excellent honest and clear communication skills both written and verbal and an ability to converse easily with anyone.
Impeccable attention to detail.
Proven ability to multitask and work well under pressure.
Computer skills: strong familiarity with Apple products Google suite and JIRA.
Background with supporting facilities operations 2-3 years of experience preferred.
Experience using facilities ticketing tools.
Proven project management experience and prioritization skills.
Vendor management experience.
Can-do attitude and the ability to solve a wide variety of problems creatively and quickly for any team.
Flexible to navigate through a changing environment and SLAs.
Event execution experience facility setup and breakdown food and beverage coordination troubleshoot basic AV issues.
Customer service skills working with community partners sellers and Square employees.

Work Environment

Small-to-large office environment.
Fast paced work environment.
The noise level in the work environment is usually moderate.
Exposed to a combination of normal office type environments and shop environments.
Regularly exposed to dust odors oil fumes cleaning products and noise.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is occasionally required to stand walk sit use hands to finger handle or feel objects tools or controls reach with hands and arms climb stairs balance stoop kneel crouch talk or hear. Physical requirements include stooping standing climbing and frequent lifting of a minimum of 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire promote discipline or discharge will be based on merit competence performance and business needs. We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law.

We also consider qualified applicants with criminal histories consistent with applicable federal state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy enthusiastic over-achievers youll enjoy your career with us!

Required Experience:

Its fun to work in a company where people truly BELIEVE in what theyre doing!Were committed to bringing passion and customer focus to the business.31.00 per hour31.00 per hourJob SummaryAn Office Workplace Coordinator is an onsite role that supports various functions for the Experience Team. This in...

Its fun to work in a company where people truly BELIEVE in what theyre doing!

Were committed to bringing passion and customer focus to the business.

31.00 per hour31.00 per hour

Job Summary

Job Description

Essential Functions

Partner with service providers and sellers while also having general oversight of daily office operations and deliverables in all areas of services including reception facilities culinary onsite events janitorial mail and internal ticketing system.
Work with the global facilities team to execute and document preventative maintenance processes in your office. You will be expected to utilize CMMS systems to coordinate and log PMs.
SLA adherence for workstreams like Asana Jira PMs reactive maintenance and repairs.
Coordinate with vendors to execute small facilities refurbishment and improvement projects while keeping the office managers looped in and updated on planned work and progress.
Confidently prioritize projects and maintenance issues to ensure work gets resourced and completed in a timely and successful manner.
Occasionally be on-call for weekend/evening/morning facilities projects and emergencies.
Maintain detailed database of Square operations equipment furniture rules and regulations and work order processes.
Maintain good working relationships with building management building engineers and service providers (ranging from General Contractors to Furniture vendors to Pest Control).
Develop and leverage positive working relationships with cross-functional teams
Be responsible for answering monitoring and closing office work orders and tickets in a timely manner.
Manage various other vendors as necessary.
Cross-train in all avenues of Office Experience teamwork (including Logistics and Purchasing Events and Programs etc.) and be prepared to cover responsibilities during team vacations.
Manage and process all facilities related invoices ensuring they are paid in a timely manner.
Assist Facilities Manager with reconciliation of the team facilities budget.

Knowledge and Skills

Excellent honest and clear communication skills both written and verbal and an ability to converse easily with anyone.
Impeccable attention to detail.
Proven ability to multitask and work well under pressure.
Computer skills: strong familiarity with Apple products Google suite and JIRA.
Background with supporting facilities operations 2-3 years of experience preferred.
Experience using facilities ticketing tools.
Proven project management experience and prioritization skills.
Vendor management experience.
Can-do attitude and the ability to solve a wide variety of problems creatively and quickly for any team.
Flexible to navigate through a changing environment and SLAs.
Event execution experience facility setup and breakdown food and beverage coordination troubleshoot basic AV issues.
Customer service skills working with community partners sellers and Square employees.

Work Environment

Small-to-large office environment.
Fast paced work environment.
The noise level in the work environment is usually moderate.
Exposed to a combination of normal office type environments and shop environments.
Regularly exposed to dust odors oil fumes cleaning products and noise.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Other Duties

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

We also consider qualified applicants with criminal histories consistent with applicable federal state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy enthusiastic over-achievers youll enjoy your career with us!

Required Experience: