Administrator, Office Management
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly independent and motivated Office All-Rounder to join our clinical research company as an integral part of our office operations. This position requires a full-time presence in the office and offers the opportunity to contribute to various aspects of office management administration communication security and facilities management.
The successful candidate will be organized adaptable and able to work effectively with minimal supervision.
Our office is located at Park Silom and require candidate to be onsite
1. Office Management
- Assist in ordering inventorying and addressing employee queries regarding office supplies including stationery pantry supplies and office equipment.
- Receive sort distribute and maintain inventory stocks of office supplies including stationery pantry supplies and office equipment.
- Provide basic maintenance and minor troubleshooting for office equipment.
- Support various matters related to office and facility management including pantry management and facilities maintenance.
- Assist in organizing office meetings and events and maintain the conference room calendar.
- Conduct routine office walk-arounds to ensure the cleanliness and functionality of common areas and workstations.
- Address any maintenance or facility-related issues promptly and liaise with appropriate service providers.
- Perform additional tasks as needed such as filing photocopying transcribing and faxing.
- Manage courier shipments.
2. Communication
- Receive and provide basic and accurate information and effectively route incoming calls visitors couriers and correspondence.
- Act as a liaison with vendors company support services and facility management.
3. Administration
- Assist with expense processing invoicing and report generation.
- Prepare and maintain various administrative reports as directed by the Country Manager and/or designee.
- Provide miscellaneous secretarial support to the Country Manager.
- Record and maintain incoming invoices.
- Assist with calendar management and scheduling.
- Support the onboarding process for new hires including preparing workstations coordinating IT setup and assisting with orientation materials.
- Serve as a point of contact for new employees during their initial period addressing their questions and providing necessary support.
4. Office Security
- Maintain office security by adhering to safety procedures and controlling access through the reception desk (monitoring logbook issuing visitor badges).
- Monitor access card assignments.
Qualifications :
- Proven experience in office management administration or similar roles.
- Strong organizational skills with the ability to prioritize and manage multiple tasks independently.
- Excellent written and verbal communication skills.
- Proficient in using office equipment and computer software including the Microsoft Office Suite.
- Attention to detail and strong problem-solving abilities.
- Self-motivated and able to take initiative when necessary.
- Exceptional customer service skills with a friendly and professional demeanor.
- Ability to handle confidential information with discretion and maintain strict confidentiality.
Additional Information :
We offer:
- Excellent working conditions
- Extensive training and friendly collegial team
- Competitive salary and benefits package
- Opportunities for personal and professional growth
If you are a self-reliant and proactive individual who thrives in a fast-paced office environment we invite you to join our team. As an Office Administrator you will play a vital role in supporting our clinical research operations and contribute to the overall success of our organization. Apply now and be part of our mission to advance healthcare through innovative research.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
PSI is a leading full-service global Contract Research Organization whose key strength is predictable patient enrollment across multiple therapeutic areas. PSI is known in the industry as a CRO focused on on-time project delivery. This is achieved through investing substantial effo ... View more
