Administrative Assistant III Fleet Services

Full Salary Ranges: $23.70 - $30.82

Anticipated Hiring Ranges: $23.70 - $27.26

Why Do I See Two Salary Ranges
The City of Greeley in compliance with Colorado state law includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range where we expect to make an offer. Offers are based on experience education certifications and other factors.

City of Greeleys Total Rewards
The City offers a robust benefits package including health and wellness retirement savings and discounted Greeley facilities access.

Benefits:
This position is benefits eligible. Please view our benefits guide here.

Job Summary:
The Administrative Assistant III position will provide a high level of administrative support for the designated department. This role supports the functional area in preparing and distributing agendas for various boards and commissions taking and preparing detailed meeting minutes posting and tracking legal notices typing and compiling reports and correspondence maintaining consistency in processes and billing for services. This role supports and completes research and/or special projects maintains data in organizational systems files documents answers telephones and responds to internal and external customers.

Experience Education and Skills:

Minimum Requirements:

• High school diploma.
• Three (3) to five (5) years of administrative support experience with increased responsibility.
• Possession of a valid drivers license.
• OR Any combination of related education experience certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

Preferred:

• Bilingual in English and Spanish.

Knowledge Skills and Abilities:

• Intermediate knowledge of Microsoft Office Suite and computer skills including word processing and spreadsheet programs.
• Advanced proofreading skills and detail-oriented focus.
• Knowledge of business office functions.
• Advanced customer service and interpersonal skills both in person and on the telephone.
• Advanced use and understanding of proper grammar spelling and punctuation.
• Ability to apply general knowledge of procedures practices or operations.
• Ability to communicate effectively both verbally and in writing.
• Ability to enter and manipulate data using a personal computer.
• Ability to operate standard office equipment.
• Ability to work independently and in groups.
• Ability to perform multiple tasks and meet deadlines under pressure.

Essential Functions:

• Work with vendors.
• Provide customer and staff support.
• Order departmental supplies.
• Track monitor and pay departmental invoices.
• Coordinate deliveries and orders with vendors.
• Coordinate all aspects of special events and remain on budget.
• Prepare packets forms and other documentation for distribution.
• Coordinate calendars and schedule meetings.
• Perform other duties as assigned.

Supervisory Responsibilities:
N/A

Work Environment and Physical Requirements:

• Safe to minimal hazards typically found in a general office environment.
• Work is performed in an open office environment with varying noise levels.
• Frequent public contact in person via email and telephone.
• Occasional outdoor events tours etc.
• Minimal physical effort typical in clerical work. Sedentary work with occasional lifting of light objects.

EOE Statement:
The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

ADA Statement:
We are committed to an inclusive and barrier-free search process and will provide accommodation as needed to those who request assistance through the ADA Coordinator at .

Conditions of Employment:
The City of Greeley is an at-will employer. Employees and the City may terminate employment at any time for any or no reason. Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test a background and national sex offender search a motor vehicle record search and for some positions a physical demands evaluation. For more information about City policies and practices during the recruitment process including but not limited to EOE Reasonable Accommodation and pre-employment screenings please visit our career page HERE.