Executive Operations Specialist

EXECUTIVE OPERATIONS SPECIALIST

Number of Openings: 1

Institution: Cleveland State Community College

Department: Infrastructure Information & Operations

Reports to: VP for Infrastructure Information & Operations

Campus Location: Cleveland Tennessee

Salary Range: $42809-$51371

Position Status: Non-Exempt / Full-Time

Moving Allowance: N/A

Cleveland State Community College is a comprehensive two-year post-secondary institution located in Cleveland Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State our mission is to build strong minds careers and communities through exceptional teaching and learning workforce development and service. We wish to hire individuals with similar values who can help us accomplish those goals.

Special Instructions to Applicants:

To be considered for a position at Cleveland State you must complete an online application. Your skills abilities qualifications and years of experience will be evaluated solely based on the information provided in your application. Any work experience not included will not be considered for meeting the minimum requirements or determining compensation for the position.

Please note the following:

• Attaching a resume does not substitute for completion of the application form.
• Part-time work experience is calculated at 50% of full-time experience.

JOB SUMMARY

The Executive Operations Specialist supports the Vice President for Infrastructure Information and Operations by managing calendars communications and daily office operations in addition to coordinating capital projects. The role also provides key administrative support to Human Resources and helps ensure efficient organized and timely workflow across the IIO (Infrastructure Information and Operations) division and the campus community.

MINIMUM REQUIREMENTS / QUALIFICIATIONS

• Associates degree from a regionally accredited institution.
• Minimum of two years of office management experience. Experience should be relevant to tasks such as budget coordination meeting and tasks scheduling document management and general administrative operations.
• Proficiency in Microsoft Office applications including Word and Excel.

ESSENTIAL JOB FUNCTIONS

EXECUTIVE ADMINISTRATION SUPPORT TO VICE PRESDIENT AND THE IIO DEPARTMENT (45%)

• Manages the Vice Presidents calendar meeting logistics and department budget.
• Prepares agendas presentations and reports.
• Coordinates travel and procurement for department
• Ensures timely communication with internal and external stakeholders.
• Serves as the primary point of contact for the division and maintains office records files and confidential materials.

PROJECT COORDINATION AND TRACKING (35%)

• Coordinates and tracks capital and maintenance projects from initiation through completion.
• Develops timelines monitors deliverables and assists in preparing status reports and presentations.
• Works with departments vendors and external partners to maintain progress toward established goals.
• Identifies scheduling conflicts or barriers and provides timely updates to leadership.

HUMAN RESOURCES ADMININSTRATIVE SUPPORT (15%)

• Assist with onboarding process such as new hire documentation; i-9 verifications obtaining transcripts etc.
• Assist with managing personnel files; scanning documents into Banner.
• Assist Human Resource Specialist with recruitment-related tasks.
• Notarize documents.
• Customer Service.

NON-ESSENTIAL FUNCTIONS (5%)

• Provides support to the IIO and HR divisions and the campus by assisting with special projects campus events and general administrative tasks that help maintain smooth daily operations.
• The appointee may be required to achieve additional skills knowledge or credential levels currently required or which in the future may be required by the Tennessee Board of Regents and the Southern Association of Colleges and Schools Commission of Colleges.
• Other duties as assigned.

KNOWLEDGE SKILLS AND RESPONSIBILITIES

• Strong oral and written communication skills.

• Knowledge of office management practices administrative procedures and professional communication standards.
• Understanding of project coordination principles timelines and basic tracking methods.
• Knowledge of human resources processes related to onboarding documentation recruitment support and personnel file management.
• Familiarity with budget monitoring purchasing procedures and basic financial documentation.
• Ability to work independently with minimal direct supervision.
• Effective multi-tasking and time management skills.
• Ability to build partnerships and work collaboratively with Cleveland State employees and community members.
• Proficiency in computer skills including but not limited to Word Excel & PowerPoint.
• Ability to both prepare and present information to small and large groups of individuals.

WORK ACTIVITIES & EQUIPMENT

Work activities routinely involve work with personal computers and peripheral devices. Photocopy and other office machines are frequently used.

JOB LOCATION

This position is an on-site role located in the Office of the Vice President for Infrastructure Information and Operations on the main campus of Cleveland State Community College in Cleveland Tennessee. Travel may be required within the colleges 5-county service area including travel to attend state meetings etc.

Applicants may be subject to a background check and credit check.

Cleveland State offers a comprehensive benefits package including but not limited to the following:

• Insurance: Health Dental Vision Life Disability (long and short term) FSA/HAS
• Wellness Incentive Program (if enrolled in health)
• Educational Assistance: Fee Waiver Spouse/Dependent Discounts Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS) 401a 401k with $50 match 403b and 457
• Fourteen (14) Paid Holidays/Year
• Sick and Annual Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

If you are interested click on the link to apply.

Applications can be assured full consideration if submitted by January 7 2026.

Human Resources Office
Telephone: ; FAX:
Email:

Website:

The following link will direct you to a reporting section of the colleges website: How Do I Report