HR Operations & Special Projects Lead
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Job Location:
Chicago, IL - USA
Hourly Salary:
$ 24 - 34
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Summary
The HR & Special Projects Lead is a hands-on execution-focused role supporting two senior principals who work closely with executive leadership. This position serves as a central coordinator and follow-through ownerensuring priorities are tracked communications are managed and work moves forward efficiently.
In addition to core HR coordination responsibilities (onboarding offboarding benefits administration HRIS support and compliance) this role plays a key part in special projects and operational execution. The ideal candidate is highly organized detail-driven self-directed and comfortable operating with limited direction in a fast-paced environment.
This is not an entry-level HR role and not an executive assistant position. It is a doer role requiring initiative responsiveness and accountability for outcomes.
Key Responsibilities
Leadership & Special Projects Support
Act as a primary coordination partner to two senior principals helping manage priorities workflows and follow-up
Serve as a gatekeeper for communications assisting with high-volume email and ensuring urgent or high-impact items are addressed
Attend meetings capture clear notes decisions action items owners and deadlines
Maintain task trackers and project lists; proactively follow up to ensure execution and completion
Drive special projects independently from start to finish identifying next steps without needing detailed instruction
Coordinate across teams to keep work aligned on track and moving forward
Anticipate issues flag risks early and propose solutions
Maintain organized documentation trackers and files related to projects and decisions
HR Operations & Administration
Administer and support HR programs including onboarding offboarding benefits administration HRIS updates employee files and compliance tracking
Onboarding: Manage end-to-end onboarding processes including offer documentation background checks new hire paperwork HRIS setup orientation coordination and 30/60/90-day check-ins
Offboarding: Coordinate resignation and termination processes required documentation exit packets and system updates
Benefits: Support benefits administration including enrollments changes renewals and open enrollment support; respond to employee benefit questions
Maintain accurate and compliant employee records including personnel files onboarding documents and HRIS data; assist with audits legal requests and reporting as needed
Serve as a primary point of contact for the HR inbox and helpdesk responding promptly to employee inquiries
Compile and maintain documentation for compliance reporting and annual HR requirements
Support HR projects and initiatives as needed including recruitment coordination job postings offer support and reference checks
Required Experience & Qualifications
2 years of experience in HR coordination HR operations or a similar execution-focused role
Strong understanding of HR processes including onboarding offboarding benefits and employee records
Exceptional organizational skills and attention to detailthis role does not work without them
Proven ability to manage multiple priorities with minimal oversight
Strong written and verbal communication skills
Self-starter with a bias toward action and follow-through
Comfortable working in a fast-paced environment with limited direction and evolving priorities
High level of professionalism discretion and judgment
Proficiency with Microsoft Office and HR systems; ADP experience a plus
Bachelors degree preferred (or equivalent experience)
Working Style & Expectations
This role requires high responsiveness and follow-through
Extended hours may be required during peak periods (open enrollment audits major projects)
Success depends on ownership initiative and the ability to execute without hand-holding
Working Conditions
In-office
Standard workweek with flexibility based on workload demands
Physical requirements
Ability to remain in a stationary (standing and/or seated) position more than half the time
Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time
Ability to spend more than half the time viewing computer monitors
Ability to move lift carry push pull and place objects weighing less than or equal to 25 pounds without assistance
Key Skills
- Computer Science
- Continuous Integration
- Fraud
- Intake Experience
- Law Enforcement
- Usability
- Analysis Skills
- Computer Forensics
- Driving
- Teaching
- Counterintelligence
- Sass
About Company
BRIDGE Housing is a leader – four decades in the making – in creating safe, healthy, and affordable housing communities up and down the West Coast where residents are empowered to grow and thrive.
