Executive Administrative Specialist (Exempt)
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Job Location:
Anchorage, AK - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
- Are you an organized professional with a high level of initiative and strong communication and interpersonal skills
Are you interested in working with a driven team focused on promoting a healthy economy strong communities and protection for consumers
Do you enjoy providing administrative assistance to Executive Leadership
If so this fully exempt Administrative Specialist position within the Department of Commerce Community and Economic Development Alaska Broadband Office (ABO) may be for you!
The ABO where you will be working is located on the 15th floor of the Atwood Building in Anchorage where you will enjoy a panoramic view of downtown Anchorage Mt. Susitna aka Sleeping Lady and the Knik Arm. Great dining shopping the Park Strip Anchorage Museum and Atwood Concert Hall are all within short walking distance from the office. Covered parking at the Linny Pacillo parking garage is provided.The benefits of joining our team: There are lots of opportunities for trainings and conferences and learning more advanced financial management and budgeting for the right person who has the initiative.
This position serves as the central hub for the ABO and you will be joining a team of dedicated wonderful professionals who work together effectively and efficiently to support our mission. You will work with the executive staff of the ABO the Commissioners Office and staff from other divisions who are working closely with the ABO. You will have an opportunity to learn administrative/financial functions of managing federal grants as a pass-through entity and exposure to subgrantee federal compliance. This is a great place to work with excellent co-workers and ample opportunities to grow and expand your skillset.
You will also on a regular basis interact with the DCCED Commissioner and other Commissioner office staff and periodically interact with other departments the Governors Office members of the Alaska Legislature and members of the public.What you will be doing:
- Manages the Commissioners Office front desk as the main point of contact on a daily basis.
- Serves as the point of contact for the public and internal stakeholders providing guidance and technical assistance.
- Under the direction of the AOM updates ABOs website updating content posting meetings notices program fact sheets public resources current news and other relevant information.
- Acts as the Directors Executive Assistant assisting with scheduling meetings document creation data gathering and provides assistance to other ABO staff on special projects as needed.
- Independently manages travel arrangements for ABO staff including processing travel authorizations and reconciling expenses. This includes booking rural and ultra rural travel which may include a variety of transportation types which will require research and coordination.
- Manage the Travel Plan budget ensuring planned travel is moving forward adjusting the plan for unanticipated changes and reporting to the AOM the monthly status and any potential challenges that would require budgetary changes.
- Provides administrative support for meetings including scheduling invites technological assistance creation of the agenda taking meeting minutes and distribution of meeting packets.
Who we are looking for:This person must consistently demonstrate a high degree of professionalism initiative judgment independent action organization tact discretion confidentiality and work independently with minimum direction. This position may require travel. Minimum Qualifications
Desired Qualifications:
- Four years of work experience as a Secretary Executive Secretary Administrative Assistant Law Office Assistant or the equivalent.
- A bachelors degree is preferred but not required.
Additional Required Information
Documents to submit in order to be considered for this position:
- Please submit a current and professional resume that includes all of your work history (if not already listed in your application); and
- Cover letter per instructions below. This cover letter will be used to determine which applicants will move on to the interview process.
- The cover letter must address (in detail) each of the position-specific competencies to determine if the applicant has the requisite experience.
- Please refer to the seven (7) bullet points listed under the What you will be doingsection of the job posting for this reference.
- The position requires extensive communication skills both verbal and written. The applicant must demonstrate the ability to write in a manner indicating their ability to clearly communicate ideas intent and direction.
- The cover letter should be formatted in the traditional letter style complete with date inside address subject line salutation body of letter complimentary close and signature block. Applicants are advised to pay particular attention to spelling punctuation and grammar.
- In one paragraph or less include why you think you would be a good fit for this position.
EEO statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
Naomi Johnston Administrative Operations Manager
Phone:
Required Experience:
IC
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
