Accountant III General Ledger, Accounts Receivable & Payable Supervisor Denver

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom connection and experience to the traveling public while also keeping them safe. The State of Colorado offers competitive medical dental and vision insurance life and disability insurance and flexible spending and health savings accounts. Visit theState of Colorado benefitsfor details current premium rates and a summary video about benefits. The state also offers PERA retirement great optional PERA plans such as 401K a generous paid time off package of annual sick holiday and other leave strong career growth tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling wellness credit union membership and employee discount program. VisitCDOT Benefitsfor details. Some positions may qualify forPublic Service Loan Forgiveness.

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

The Accountant III works in the Colorado Department of Transportations Center (CDOTs) for Accounting within the Division of Accounting and Finance. The Center for Accounting performs and/or oversees all accounting functions such as accounts payable accounts receivable general ledger treasury payroll fixed assets and annual audit for the department. Provides accounting and financial assistance to employees and various individuals and organizations. The Center establishes internal controls over accounting functions for the Department and also works closely with the Office of State Controller to ensure adherence to state fiscal rules Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards.

About the Position

As the Accountant III General Ledger Accounts Receivable & Payable Supervisor you will be responsible for the daily oversight operation of Accounts Receivable General Ledger Accounts Payable vendor and payment analytics electronic data invoicing interfaces vendor payments and the corresponding reconciliations ensuring the timely completion of tasks. This position is directly responsible for all interfaces between SAP and CORE (the states accounting system) the bank pcard bank IDS (warrant printing facility) ensuring all occur without errors daily. This position is also directly responsible for all general ledger non-federal customers and vendors payments and/or CORE if applicable opening and closing accounting periods both monthly and at year end facilitating year end close for CDOT reviewing approving and reversing CDOTs year end and semi-year end accruals reviewing and approving daily transactions completed by the team and reviewing and approving rejected entries in CORE created via the interfaces ensuring the timely and accuracy of these entries are in compliance with Governmental Accounting Standards Board (GASB) State Fiscal Rules and Federal guidance for all accounting transactions. The Accountant III is responsible for CDOTs yearly 1099 reporting and all task needed to ensure compliance. This position supervises four full time staff.

Your duties and responsibilities will include but are not limited to the following:

Leadership/Supervision

• Supervise and ensure work is professional accurate timely and complete per accounting and State Fiscal rules setting the expectations for Accounting staff.
• Complete the hiring process including completion of HR requirements.
• Administer the performance program for all employees to include regular performance feedback.
• Follow up on corrective action and performance improvement plans when necessary.
• Monitor work for quality control and efficiency.
• Coach mentor and train employees.
• Implement policies and procedures in a fair and consistent way.
• Evaluate effectiveness of work activities.
• Support organizational change efforts and communicate with personnel.
• Delegate work effectively when appropriate and monitor progress.
• Foster a positive working environment.

Oversight of Vendor Master Data Set up and 1099 yearly process

• Design and document methods on setting up vendor master data vendor changes and standards for electronic archiving of vendor master data records ensuring State Archivist retention guidelines are followed.
• Facilitate setup with external vendor ensuring vendor is set up according to IRS State Fiscal rules and ready for 1099 process at the calendar year end.
• Responsible for CDOTs 1099 process at calendar year end and throughout the year ensuring CDOT meets all rules and guidelines as they pertain to the 1099 process.
• Ensure updates to vendors are performed accurately and timely testing and validating the printing of 1099s testing and validating the IRS file working of B notices and archiving all documentation.

Oversee and manage non project/grants accounts receivable and revenue accounting processes in SAP CORE and State Collections

• Assist with and/or create reconciliations of customer accounts through creation of ad-hoc SAP aging reports which provide the information necessary to ensure all unpaid balances are sent to State collections and/or customer balances reconcile between the SAP and CORE systems.
• Analyze variances between CORE and SAP and determine the best method for correcting and/or creating a transaction to balance the systems.
• Implement a new accounting process reconciliation or system change to ensure integrity and accuracy of data in SAP CORE and State Collections if needed..

Month and Year-end close Audit support and quarterly reporting

• Complete tasks as identified in the year-end close schedule for SAP and CORE such as schedule feeds to load into SAP during an earlier feed time clear and verify all accounting documents have been posted and carry forward accounting balances.
• Update all training material schedules with respect to the Office of the State Controllers deadlines; conduct trainings for the CDOT Regions serve as a resource on all accrual questions facilitate the weekly meetings for year-end close coordinate with other departments on deadlines and reviews and approve all accruals in SAP.
• Complete all necessary year-end accounting transactions to record in appropriate fiscal year per accounting standards and state rules.

SAP Financial Accounting System (FICO) & Saled Distribution/Accounts Receivable (SDAR)

• Provide support training and application of GAAP GASB and Fiscal Rules when required for modification including testing of FICO SD/AR or other modules of SAP.
• Provide support and/or recommendations for upgrades and/or service packs to the SAP system GASB implementations during unit and regression testing to ensure that system transactions generated are in compliance with generally accepted accounting principles.

• Investigate analyze and provide solutions per accounting principles and State Fiscal Rules give feedback on testing and correction of SAP system issues for FICO and SD/AR or other modules when needed due to system stabilization or error

Review approve and oversee accounting system transactions and reconcilations

• Review and approve accounting system (SAP and CORE) transactions to ensure compliance with accounting principles and state and federal rules.
• Work with the Deputy Controller to ensure all abnormal balances and variances as designated are corrected for quarterly and year-end close per State Controllers Office Fiscal Procedures Manual State Fiscal Rules and GAAP.
• Oversee all monthly quarterly and yearly reconciliations performed by staff and provide support and direction when needed.

Establish and implement all SAP and CORE GL AR AP and Cost per Test (CPT) master data

• Establish all general ledger master data for the FICO SD/AR and Cost Pe Test modules in SAP as well as general ledger data in CORE.
• Open and close the financial periods in SAP accurately and timely and in conjunction with CORE close as well as communicate close deadlines to all CDOT staff for monthly and year-end processes.

Oversee and facilitate daily accounting interface between SAP and CORE

• Monitor the daily workflow e-mails and reconciliations to ensure there are no issues with the accounting interface data coming into SAP and going out to CORE.
• Investigate reconcile the accounting data between the two systems and correct all errors and/or variances between SAP and CORE.
• Communicate and facilitate corrections with various levels of accounting and IT staff as well as management to ensure data integrity is maintained in both systems.

Other duties as assigned.

Work Environment

• Your schedule will primarily be 8:00 am 5:00 pm work hours Monday-Friday but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will work a hybrid schedule with a combination of in-office and remote work.

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Experience Only
Experience must total 8 years and include:

• Four years of professional auditing or accounting experience
• AND at least four years of professional accounting experience one (1) year of which must have been General Ledger Accounts Payable & Accounts Receivable accounting experience.

OR

Education and Experience:
A combination of education and experience which totals at least eight (8) years

• Education in auditing or accounting will be considered. (coursework requires 27 semester hours completed in accounting or auditing)
• Professional accounting experience which included at least one (1) year of General Ledger Accounts Payable & Accounts Receivable accounting experience will be considered.

OR

Colorado CPA License and Experience or Education
A combination of a Colorado CPA License education and/or experience which totals at least eight (8) years

• Current valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement.
• Education in auditing or accounting will be considered. (coursework requires 27 semester hours completed in accounting or auditing)
• Professional accounting experience which included at least one (1) year of General Ledger Accounts Payable & Accounts Receivable accounting experience will be considered

Please Note: The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your addition part-time work will be prorated.

College Transcripts:If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show your name the name of the school completed credit hours and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.

Preferred Qualifications

Theexceptional applicantwill possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• A Bachelors Degree or higher in Accounting;
• Comprehensive knowledge of general accounting practices and standards including GAAP GASB FASB State Fiscal Rules State financial reporting State Auditor requirements State enterprise regulations and Federal regulations
• Extensive experience with General Ledger Accounts Receivable & Accounts Payable accounting:
• Experience troubleshooting interface program errors managing and reconciling financial data between multiple automated accounting systems;
• Experience reconciling and correcting general ledger accounts to sub ledger type detail;
• Leadership and supervisory skills and experience;
• Experience providing training;
• Fluency in Microsoft Office Suite (Word Excel) Power BI Gmail Google Applications SAP CORE and the ability to quickly learn other software systems;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work effectively in both independent and team situations.
• Effective interpersonal and relationship-building skills;
• Strong time and project management skills including prioritization;
• Excellent reasoning investigative analytical and problem-solving skills
• Strong attention to technical detail and accuracy;

Applicant Checklist
Complete applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position.Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. Resumes will not be accepted after the closing date and time of the announcement.
5. If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show your name the name of the school completed credit hours and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Please submit this as an attachment to your online application.
6. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for his position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Transfer Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer non-disciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer non-disciplinary demotion or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with a consumer reporting agency will obtain the report for CDOT. Further information regarding Accurate including its privacy policy may be found online at . Accurate is located at 200 Spectrum Center Drive Suite 1100 Irvine CA 92618. The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includes social security number trace criminal records check public court records checks educational records and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at under Rules.

ADAAAAccommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Lynn Livingston at orcall 303.757.9225.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.