Attendance & Marketing Professional

Attendance& MarketingProfessional

Classification: ClassifiedFSLAStatus:Non-Exempt

Salary: $37000-$65000

Schedule:Temporary/Full-Time

Location:On-Site (Portland)/Remote

Reportsto:Enrollment & Engagement Manager

Contract:Temporary

Bargaining Unit: No

Employment AgreementDate:01/01/2026-06/30/2026

Overview

Evergreen VirtualAcademy (EVA)isan independentlymanagedpubliccharterschoolforkindergartenthrough 12th grade students in Oregon. When you join the team at EVA you join a team of dedicated professionalsworking alloverthestatein avirtualenvironmentto ensurethesuccessofourfamiliesand students meet their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.

JobSummary

TheAttendance& MarketingProfessionalis a full-time temporary position thatsupports marketing efforts event planning and various warehouse duties.They will also work with theEVA Compliance Officerto supportstudent attendanceandtruancytracking as well aswithdrawaloutreach.

EssentialDutiesResponsibilitiesandAbilities

Thework environmentcharacteristicsdescribed herearerepresentativeofthosean employeeencounters whileperforming theessential functionsofthisjob.Reasonableaccommodationsmay bemadeto enable individuals with disabilities to perform the essential functions.

Clerical/AdministrativeDuties:

• Compiles andmaintainsattendance for the following Pathways on a weekly basis:

• Onboarding students Related Services and District Partnerships

• Organizes and updates Excused Absences daily

• Assistswith truancy outreach especially difficult to reach students and families

• Supports attendance campaigns throughout the school year including event planning promotion student awards and data tracking.

• Support Free and Reduced lunch outreach and data tracking as needed.

• Supports trackinggeneralattendanceofstudentsincludingstart datestruancyexcused absencesandwithdrawalsdaily

• Including other limitedreporting:last login district partner related service life skills and other reporting as requested

• Supports datacollectionformonthlyquarterly and yearlyreportsonstudentattendanceas needed.

• Supportscommunicationbetweentheschoolanddistrictsrelatedtostudentenrollmentsandwithdrawals.

• Supportsschoolregistration aswellasend-of-yearreclamationeffortsas needed.

• Supportsstudenttransfers;bothincomingandoutgoingas needed.

• Supportstracking ofcappeddistrictsaswellasfollowinguponenrollmentappeals received from the Oregon Department of Educationas needed.

• Receivesandrespondstoincomingcallsmessagesand/oremailsto students families and staff.

• Enterdataand notesinto theonlinestudentinformationsystemas needed.

• Communicatesappropriateinformationtothe EVA ComplianceOfficer forproperupdating ofstatereportingsystems.

• Contactlocalschoolsorschooldistrictsto obtain verificationofstudentenrollmentas needed.

• Demonstratesathoroughunderstandingofthewithdrawaland truancyprocesses.

• Assistswith outreach to marketing leads to support continued enrollment growth.

• Supports marketing efforts for retention and re-registration.

• Assistwith organizingfrequent in-person social gatherings andspecial eventsfor K-12 students throughout the year in various locations around the state.

• Assistswithorganizinga robust offering of monthly virtual events and activities for all grade levels.

• Point of contact for facility rentals for events and coordinates staffing.

• Initiates contact with community organizations to expand extracurricular options for students.

• Assistswith collecting photos for use in community building and school promotion.

• Helpsmaintainschool social media accounts and posts engaging contentregardingactivities and eventsas needed.

• Supports the school marketing team andassistswith planning organizingandfacilitatingschool marketing initiativesas needed.

• Maintains the school Constant Contact account and works regularly with the marketing team and enrollment staff on nurture campaigns.

• Supports with enrollment team follow-up to prospective families using information gathered from marketing events.

• Supports computer reclamation process including outreach and tracking

• Supports MiFi deviceprocess including distributionreclamationand tracking

• Supports leadership with various projects.

• Utilizesavarietyofwordprocessingdatabasepresentationwebpagespreadsheetemail internet intranet and other software and tools.

• Otherrelated dutiesasassigned.

CommunicationandRelationshipBuilding:

• Maintainspositiverapportwith familiesandstudentstheyaid.

• Workscollaboratively withotherstaffmembersacrossgradelevelsanddepartments.

• Respondstostudentsparentsand colleaguesinatimelymanner.

• Respondsandworkswithotherschoolsdistrictsandgovernmentagencies.

• FulfillsmandatoryreportingrequirementsandfollowsFERPAguidelines.

OtherEssentialSkillsandFunctions:

• Displayscourtesyandsensitivityevenindifficultoremotionalsituations.

• Identifiesand resolvesproblemsinatimelymanner.

• Gathersandanalyzesinformationskillfully.

• Treatspeoplewith respectandinspiresthetrustofothers.

• Workswithintegrityandacceptscriticismandfeedback.

• Adaptstochangesin theworkenvironment.

• Balancesteamandindividualresponsibilities.

• Exhibitsobjectivityandopennesstoothersviews.

• Completesadministrativetaskscorrectlyandontime.

• Followspoliciesandprocedureswithfidelity.

• Supportsorganizationsgoalsandvalues.

SupervisoryResponsibilities

• None

Qualifications

MinimumQualifications:

• Associatesdegree(AA)orequivalentAND

• Threeyearsofrelated experienceand/ortrainingOR

• Equivalentcombinationofeducation/trainingandexperience

• Ability to clear required background check

Certificates and Licenses:

• Nonerequired

Other Desired Qualifications:

• Bachelors degree (BA/BS) preferred

• Experience working in schools charter schools and/or school districts.

• Experience working in virtual schools or online business settings.

Physical/Mental Demands

The employee is required to possess excellent communication skills both written and oral.Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families administrators teachers classified employees and others. Work requests are often received which require immediate attention setting up conflicting priorities fortimelyresponse. Sound judgment and a pleasant attitude arein stressful situations. The employee needs to be able to lift/move/carry materialsequipmentor boxes weighing up to 30 pounds.

Required Experience:

Unclear Seniority