Recruitment Coordinator (Part-Time)

We are seeking a detail-oriented and highly organized Part-Time Recruitment Coordinator to support recruiting operations across multiple client engagements. This in-person role is critical to ensuring a timely accurate and professional candidate experience while maintaining internal recruiting workflows reporting deadlines and client deliverables.

The ideal candidate has a solid understanding of the recruitment lifecycle foundational knowledge of HR principles and thrives in a structured deadline-driven environment where timeliness follow-through and attention to detail are essential.

Key Responsibilities

Job Posting Setup & Management

• Set up and post job openings in the ATS (Breezy) and on external job boards (e.g. Indeed LinkedIn)

• Ensure postings are accurate complete and aligned with approved job descriptions

• Monitor postings for visibility accuracy and applicant flow

• Update or adjust postings as directed by the Lead Recruiter

Candidate Intake Application & Job Board Monitoring

• Monitor applicant activity in the ATS at least twice daily

• Monitor applicant activity on external job boards and ensure timely review of new applications

• Review applications for completeness against posting requirements

• Communicate promptly and professionally with candidates regarding missing documents questionnaires or next steps

• Manually add candidates from job boards into the ATS as needed ensuring accurate source tracking

• Send and track questionnaires (when applicable) requiring completion within established timelines (48 hours)

Candidate Pipeline & Process Management

• Maintain accurate real-time candidate pipeline stages in the ATS

• Prepare candidate packages for internal review by consolidating materials into a single PDF

• Upload candidate packages to client SharePoint folders following internal processes

• Move candidates through the pipeline only with Lead Recruiter approval

• Document approvals updates and candidate communications in the ATS

Candidate Communication & Timeliness

• Serve as a primary point of contact for candidates during early recruitment stages

• Ensure all candidate correspondence is timely professional and consistent

• Follow up as needed to meet document questionnaire and response deadlines

• Maintain a positive organized and responsive candidate experience

Reporting & Internal Coordination

• Prepare and maintain weekly recruiting reports and tracking spreadsheets

• Ensure drafts are ready in advance of deadlines

• Participate in a weekly Thursday coordination meeting with the Lead Recruiter

• Incorporate feedback following the meeting

• Submit finalized recruiting reports to clients by Friday close of business

Qualifications

• 13 years of experience in recruiting coordination talent acquisition or HR support

• Working knowledge of the recruitment lifecycle

• Foundational understanding of HR principles and concepts

• Experience setting up and managing job postings in an ATS and on job boards

• Experience using an ATS (Breezy preferred)

• Familiarity with job boards such as Indeed and LinkedIn

• Strong written communication skills and attention to detail

• Proficiency with Microsoft Office Zoom and Share Point file management strongly desired.

Required Skills & Competencies

• Strong commitment to timeliness and accountability

• Ability to manage multiple priorities and deadlines

• Comfortable working within established SOPs and approval processes

• Reliable consistent in-office presence during scheduled hours

• Highly organized with strong follow-through

What Success Looks Like

• Job postings are accurate and generating qualified applicants

• Applications are reviewed promptly and consistently

• Candidate communications are timely and professional

• Recruiting reports are accurate and submitted on schedule

• Candidate pipelines are always up to date and audit-ready

• Lead Recruiter and clients have confidence in reporting and candidate readiness

This is a great opportunity to grow with a leading HR Consulting firm.