Executive Adminitrator

Job Title: Executive Administrator

Reports to: Executive Director

Status: Full Time Exempt (12 Month Limited Term)

Want to play your part in protecting our local communities from the impacts of climate change Ready to roll up your sleeves to help achieve tangible results Want to be part of a talented deeply committed and national award-winning conservation organization Then please read on!

Sonoma Land Trust (SLT) is looking for someone with exceptional organization skills discretion and the ability to manage multiple priorities in a fast-paced mission-driven environment.

You are encouraged to apply if you:

• Work independently take initiative and meet deadlines consistently.

• Are able to foster strong collaborative relationships with co-workers teams board members and partner organizations.

• Have experience managing events involving leadership board members staff or donors.

SLT serves a diverse audience with broad cultural heritages socioeconomic backgrounds genders and orientations. We encourage applications from candidates who reflect and value the audiences and populations we serve.

Overview

The Executive Administrator is a vital contributor to the mission of Sonoma Land Trust. This role ensures the Executive Director can focus on strategic priorities by providing administrative workflow and project management support especially in the areas of Board Liaison and Leadership Team management.

Primary Responsibilities

Executive Director Support

• Manages executive office workflow through calendar management and tracking project milestones.

• Optimizes the Executive Directors overall schedule and efficient use of their time.

• Works closely with the Executive Director in running the administrative functions of the executive office.

• Assists the Executive Director with special projects.

• Maintains processes resources and tools for executive team efficiency and communication.

• Participates in Major Gifts meetings.

• Collaborates with the Philanthropy and Operations departments on logistical support of donor board and staff events and workshops.

Board Liaison

• The Executive Administrator ensures that there is a timely flow of communication and follow-up on board activity and interactions.

• Manages board engagement through coordination of board meetings educational field trips workshops and celebrations.

• Provides administrative support to the Board Affairs Committee including recruitment administration onboarding new directors maintaining the Board Manual and training materials meeting participation and follow-up.

• Supports the Executive Director and the Director of Finance and Administration in coordinating statutory and legal documentation of board actions including board packets meeting minutes agendas resolutions and governance documentation.

• Under the direction of the Executive Director assembles reviews and proofs board packets written reports and presentations.

• Facilitates the boards work through the logistical coordination of scheduling communications and maintaining the Board Portal.

Qualifications

SLT encourages candidates with diverse backgrounds experience and transferrable skills to apply. A candidates relevant experience should include a mix of the following:

• A bachelors degree OR equivalent experiencedemonstrating personal achievement.
• A minimum of two years of demonstrated experience working with non-profit organizations governmental agencies or businesses supporting complex projects.

• Excellent organizational skills proofreading skills and attention to detail.

• Outstanding written and verbal communication skills.

• Demonstrated ability to work independently take initiative prioritize assignments problem-solve and meet deadlines.

• Exceptional interpersonal skills including the ability to exercise sound judgment tact and confidentiality.

• Ability to foster strong collaborative relationships with co-workers teams board members and partner organizations.

• Thrives in a fast-paced environment.

• Experience managing events involving leadership board members staff or donors.

• High proficiency in the Microsoft Office suite of applications (Word Outlook PowerPoint Excel Teams) and familiarity with the cloud-based applications Zoom Box and DocuSign.

• The ability to work flexible hours including an occasional weekend or evening event.

• A valid drivers license.

Schedule Salary & Benefits

This position is full-time 40 hours per week exempt status. It is also a 12-month limited term position.

Salary starting at $86000commensurate with experience. Benefits include generous employer contributions to medical dental and vision insurance plans. Employer contribution to retirement plan after 1 year of employment. Paid time off includes 15 paid holidays paid vacation based on tenure and personal and parental leave in accordance with SLT policies and procedures.

This position is located at the Sonoma Land Trust office in Santa Rosa California. Staff are working in a hybrid model. Some field work .

About Sonoma Land Trust

Sonoma Land Trust works in alliance with nature to conserve and restore the integrity of the land with a focus on climate resiliency. The organization is also committed to ensuring more equitable
access to the outdoors. Since 1976 the non-profit Land Trust has protected over 60000 acres of scenic natural agricultural and open land for future generations. Sonoma Land Trust is accredited by the Land Trust Accreditation Commission and was the recipient of the 2019 Land Trust Alliance Award of Excellence. For more information please visit the Sonoma Land Trust website.

We are passionate about building and sustaining an inclusive and equitable working environment that is representative of the communities we serve. We know that having varied perspectives leads to better outcomes to solve the complex problems of conservation climate change and environmental justice in Sonoma County.

And to best serve the people of our community we are taking the actions outlined in our
Diversity Equity and Inclusion (DEI) Plan.

To Apply

Please submit your application package through the BambooHR platform. Your application shouldinclude:

• Resume

• Cover letter

For priority consideration please submit your application by January 9 2025. If you have any issues or questions about the application or need an accommodation please email:

Sonoma Land Trust is an Equal Opportunity Employer

We strive to create a diverse and inclusive organization and encourage applicants from all cultures races colors religions national or regional origins sexes ages disability status sexual orientations gender identities military or veteran status or other status protected by law.