Payroll Clerk II

Hopkins County School District

Job Location:

Madisonville, KY - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Payroll Clerk II

Classified Position - 7191

Salary

Category 1 per Salary Schedule

Days

260

Reports to:

CFO

SCOPE OF RESPONSIBILITIES

Processes a portion of departmental time reports extra service forms substitute time reports and miscellaneous salary payments in preparation for preparing the payroll checks; requires skills in reviewing reports as part of payroll processing; answers telephone inquiries and visits from employees; processes a portion of new employee forms and related documents for classified and certified personnel; works under general supervision using a wide range of procedures

REPRESENTATIVE DUTIES / ESSENTIAL FUNCTIONS

Receives verifies and processes payroll reporting for regular substitute coaching extra service and supplemental payroll for assigned district locations
Assumes responsibility for correction of error printouts from the payroll edits and supplementary payroll
Assumes responsibility for reviewing and releasing personnel changes for assigned classified and certified employees; sets-up applicable pay plan retirement fringe pay leave days and tax withholding; and calculates and processes payroll amendments
Responsible for receiving and sending payroll documents with state retirement and assumes responsibility for all documentation and filing for assigned payroll time reporting and deduction/withholding reporting
Respond to questions or complaints from employees regarding interpretation of laws rules regulations contracts and other documents governing district payroll
Corresponds with schools vendors and retirement systems to answer payroll related questions and resolve issues
Verifies assigned deductions/withholdings and direct deposits are set-up and withheld appropriately; insures that deduction reporting is balanced and submitted by required deadlines; and reconciles applicable liability accounts
Reviews all payroll deductions for accuracy and processes in accordance with district and IRS guidelines
Assumes responsibility for verifying salaries paid completes in-depth payroll research to verify earnings and makes complex adjustments to the state retirement monthly and annual report
Assumes responsibility for all phases of assigned state retirement systems reporting and insures compliance with eligibility requirements
Calculates prepares and submits supplementary reports or worksheets to process corrections to payroll retirement pay-outs sick leave refunds and voids
Maintains regular and predictable attendance
Adheres to the professional code of ethics
Successfully utilizes technology as appropriate in job function
Performs other duties as assigned by designated coordinator

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Modern office practices procedures and equipment telephone etiquette
Applicable sections of Kentucky Administrative Regulations and other applicable laws
District organization operations policies and objectives
Organization rules regulations and programs related to an assigned office or function
Operation of computer systems and software
Financial and statistical record-keeping techniques

ABILITY TO:

Perform advanced-level secretarial duties requiring independent judgment and analysis
Plan organize and coordinate office activities and communications to relieve the Director of routine administrative and clerical details
Work independently with little direction
Type at an acceptable rate of speed
Analyze situations accurately and adopt an effective course of action
Compose independently or from oral instructions letters memos bulletins or other material
Read interpret apply and explain rules regulations policies and procedures
Maintain records and prepare reports
Communicate effectively both orally and in writing
Meet schedules and time lines
Establish and maintain cooperative and effective working relationships with others
Report to work punctually

MINIMUM QUALIFICATIONS

High School Diploma or G.E.D. Must pass the Para Educator test in accordance with state regulations or have 48 accredited college hours.
Two (2) years successful bookkeeping experience
Good math ability
Ability and desire to maintain accurate records

DESIRABLE QUALIFICATIONS

Two (2) years payroll experience
One (1) year accounting college unit

Payroll Clerk IIClassified Position - 7191SalaryCategory 1 per Salary ScheduleDays260Reports to:CFOSCOPE OF RESPONSIBILITIESProcesses a portion of departmental time reports extra service forms substitute time reports and miscellaneous salary payments in preparation for preparing the payroll checks; ...