25OCT87 Administrative Office Assistant Wellington Centre for Continuing Education

Job Code: 25OCT87

Office Clerical Technical

CAREER OPPORTUNITY: ADMINISTRATIVE OFFICE ASSISTANT CONTINUING EDUCATION

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 4000 dedicated staff who serve more than 35000 students attending a variety of programs across 66 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin Wellington and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success including competitive compensation a defined benefit pension plan professional development opportunities and vibrant wellness programs.

Join a community that values innovation fosters growth and empowers you to make an impact. Learn more about us and Find Your Path .

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a permanent full-time opportunity in the capacity of Administrative Office Assistant Continuing Education .

Location: Wellington Centre for Continuing Education (371 College Avenue West. Guelph ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Hourly Pay Rate : $24.26 - $29.31 per hour; wage rate effective September 1 2025

Start Date: As soon as possible

Board Information: 12-month position; permanent; full-time; Office Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Principal of Continuing Education the responsibilities of the Administrative Office Assistant Continuing Education are as follows:

Responsibilities:

• Respond to questions regarding courses offered by Continuing Education
• Process general interest registrations payments and receipts
• Registration for various school credit programs
• Maintain the Edsembli database for the various programs
• File student records
• Tracking distribution registration and exam organization for the various programs offered at Continuing Education
• Some evening hours are expected
• Other office duties as assigned

Experience and Qualifications:

• O.S.S.D. (Ontario Secondary School Diploma) or equivalent
• Ability to work efficiently and effectively within a demanding multi-task time-sensitive environment
• Excellent interpersonal & communication skills
• Excellent word processing skills including Word and Excel
• Knowledge and experience with Edsembli would be an asset
• Proficiency in Google Suite and asset

APPLICATION DETAILS

Ready to make a difference Candidates are invited to submit their application through Apply To Education no later than 4:00 p.m. on December 23 2025 . To submit your application click the Apply button at the top of the page or visit: .

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information refer to the UGDSBsCriminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices Artificial Intelligence (AI) will not be used in the screening assessment or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity including but not limited to:

• First Nations Inuit and Métis peoples
• Persons of marginalized sexual orientations gender identities and gender expressions
• Members of groups that commonly experience discrimination based on race ancestry ethnicity colour religion and/or spiritual beliefs or place of origin
• Persons with disabilities

At UGDSB we recognize that individuals may hold overlapping identities which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive equitable environments where everyone can fully participate thrive and reach their potential. To learn more please visit Safe Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process please contact .

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment we are collecting voluntary self-identification data to achieve an inclusive diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. The UGDSB is committed to respecting the privacy of our staff students and applicants. To learn more please visit Policy 315 Privacy Protection and Information Access.

People Leadership and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB please visit Human Rights Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions you can select Prefer not to answer. Choosing Prefer not to answer as a response will not impact your application or consideration for employment. If you have questions or concerns about this form please contact .

18-Dec-25