Administrative Assistant Special Executive
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Job Location:
Las Cruces, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Department Contact:Diana Sandoval
Internal or External Search:External - Open to all applicants
Advertising Summary:Join New Mexico State Universitys Research Creativity and Education team as a Staff Full-Time Administrative Assistant Special Executive. This role offers the chance to support groundbreaking research initiatives while contributing to the universitys educational mission in a collaborative academic environment.
Position Details
PositionTitle: Administrative Assistant Special Executive
College/Division: Research Creativity and ED
Department: 470001-RESEARCH CREATIVITY AND ED
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status:Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).
Contingent Upon Funding:Not Applicable
Standard Work Schedule:Standard (M-F 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: This role manages and delegates all aspects of inter-office functions duties clearly outlined and critical within the Research Operations Support Officer position. This role has served as a member of the RCSI leadership team coordinating operational administrative and financial matters affecting a broad set of projects in support of the RCSI vision and goals. This role will actively participate in development of internal operational policies and procedures. The role will provide assistance and representation as appropriate in communicating with internal and external constituents of RCSI. The role will assist the VPR with determining appropriate course of action referral or response to issues requests and queries including those of sensitive and confidential nature and will continue to serve on University committees as appropriate. As the Executive Admin to the Vice President of Research your calendar mastery is like a finely tuned symphony conductor. Youre the maestro behind scheduling meetings coordinating appointments and ensuring every day runs smoother than a freshly paved highway. From strategic planning sessions to impromptu brainstorming sessions youre the one who keeps the VPs schedule on track making sure theyre always in the right place at the right your role you serve as a strategic gatekeeper meticulously screening and prioritizing communications on behalf of the VP. Your discerning judgment allows you to filter through emails phone calls and meeting requests ensuring that only the most pertinent matters reach the VPs attention. By managing their inbox and agenda with precision you safeguard their focus and productivity enabling them to stay aligned with organizational priorities and strategic the realm of research access to timely and accurate information is paramount. As the Executive Admin you play a pivotal role in gathering synthesizing and disseminating critical information to support the VPs decision-making process. Whether its compiling research data preparing briefing documents or summarizing key insights your expertise in information management ensures that the VP remains well-informed and equipped to drive research initiatives forward effectively. Behind every successful research endeavor lies a meticulously coordinated effort and you serve as the linchpin in facilitating seamless project execution. Your role involves liaising with cross-functional teams tracking project milestones and ensuring alignment with timelines and deliverables. By adeptly managing project logistics and communication channels you enable collaboration and synergy ultimately contributing to the successful execution of research initiatives under the VPs purview
Qualifications
Required Education and Experience:
Associates Degree 2 years of relevant experience or a Bachelors degree.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
