Executive Assistant Coordinator
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Job Location:
Prague - Czech Republic
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenanceJob Description
Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path unique opportunities will present themselves both professionally and personally. Join us the future is ours to shape!
Your Key Responsibilities:
Office Management: Assist the team with daily business activities including correspondence meetings workshops events travel arrangements and training courses. Manage incoming mail especially during colleagues absences.
Meeting Coordination: Independently organize appointments and manage time schedules ensuring efficient use of time and resources. Set priorities and proactively resolve scheduling conflicts following up with invitees as needed to avoid unnecessary date blockages.
Information and Knowledge Management: Prepare routine reports overviews and statistics by gathering and consolidating fragmented data to support decision-making and ensure data accuracy.
Controlling/Coordination: Oversee cost center and invoice control for general department expenses ensuring compliance with internal procedures and budget constraints.
Expenses Claim Control: Manage and verify all expense claims for the Chief Digital Information Officer and direct reports ensuring accuracy and adherence to company policy.
Ariba Ordering: Independently process orders through Ariba with approval authority for orders up to CHF 5000.
Key performance indicators:
Timeliness and accuracy of work delivered
Satisfaction levels of supervisor and department stakeholders
Efficient and compliant handling of expense claims and invoices
Positive feedback from colleagues and event participants
What youll bring to the role:
Fluency in English and Czech language more then one language required (German French preferred).
Strong administrative skills and relevant professional experience in a similar role.
Diligent efficient and reliable in independent and timely execution of daily activities.
Strong collaboration skills working with international colleagues to organize meetings and events.
Demonstrates flexibility and reliability accountability and ownership
Communicative helpful and patient with colleagues
Youll receive:
Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary
Risk Life Insurance
5-week holiday per year (1 week above the Labor Law requirement)
Cafeteria employee benefit program choice of benefits from Benefit Plus CZ in the amount of 12000 CZK per year
Public Transport Allowance
Meal vouchers in amount of 120 CZK for each working day (full tax covered by company)
Multisport Card
Why Sandoz
Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz a leader in this sector provided more than 900 million patient treatments across 100 countries in 2024 and while we are proud of this achievement we have an ambition to do more!
With investments in new development capabilities production sites new acquisitions and partnerships we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost high-quality medicines sustainably.
Our momentum is powered by an open collaborative culture driven by our talented and ambitious colleagues who in return for applying their skills experience an agile and collegiate environment with impactful flexible-hybrid careers where diversity is welcomed and where personal growth is supported!
Join us!
Commitment to Diversity & Inclusion:
We are committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.
#Sandoz
Skills Desired
Required Experience:
IC
Key Skills
- Time Management
- Employee Relations
- Microsoft Office
- Google Docs
- Organizational skills
- Computer Skills
- Management Experience
- Project Planning
- Administrative Experience
- Supervising Experience
- Data Reporting
