Administrative Assistant 2, Lifelong Kindergarten

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Posting Description

ADMINISTRATIVE ASSISTANT 2 LIFELONG KINDERGARTEN Media Lab to provide high-level administrative financial travel and event support to the Director of the Lifelong Kindergarten research group senior research staff and approximately 15 researchers and students in a fast-paced academic research environment. Primary focus is finance e.g. monitor and manage group budgets and spending; handle purchasing reimbursements invoices contracts and subcontractor payments; maintain accurate financial records complete monthly Financial Review & Control; serve as administrative contact for grant subcontractors and contract renewals; primary information and communication resource for group; manage calendars schedule meetings demos guest visits; draft proofread and manage correspondence/documents; coordinate on- and off-boarding for group; maintain group websites supplies timesheets files; manage domestic and international travel for faculty including visas itineraries expense reports; assist group members with travel arrangements and reimbursements; support planning and logistics for group events meetings and sponsor visits; coordinate space reservations catering AV services travel and reimbursements for speakers and guests.

Job Requirements

REQUIRED: High school diploma and a minimum of three years of administrative experience supporting senior leaders; strong financial organizational and multitasking skills with exceptional attention to detail; excellent written verbal and interpersonal communication skills; proficiency with MS Office Google Workspace Slack and virtual meeting tools; ability to work independently exercise discretion and manage competing priorities. PREFERRED: Bachelors degree; or experience with sponsored research academic environments and MIT business systems.

12/19/2025

Required Experience:

Junior IC

Posting DescriptionADMINISTRATIVE ASSISTANT 2 LIFELONG KINDERGARTEN Media Lab to provide high-level administrative financial travel and event support to the Director of the Lifelong Kindergarten research group senior research staff and approximately 15 researchers and students in a fast-paced academ...