Facilities Assistant
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Job Location:
Atlanta, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Purpose of the Job:
The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient safe and professional office environments across the firms Atlanta headquarters and regional offices. This role provides hands-on facilities support vendor coordination and office services to ensure day-to-day operations run smoothly and consistently.
Key Responsibilities:
1. Facilities Maintenance and Support
- Assist in resolving facility maintenance issues including coordinating repairs for building systems appliances and equipment
- Perform routine facility inspections to proactively identify maintenance needs
- Coordinate with approved vendors for minor repairs and services as directed
2. Security and Access Management
- Support the issuance modification and termination of employee access badges
- Maintain inventories and records of keys fobs and access devices
- Assist with parking access issuance and related tracking
3. Office Logistics
- Monitor office supply levels and place orders through approved vendors
- Set up and organize workspaces for attorneys and staff in the Atlanta office
- Assist with coordination of workspace setup for regional offices
- Support furniture moves adjustments and office reconfigurations
4. Vendor Coordination
- Support relationships with cleaning shredding beverage and other service vendors
- Track vendor performance issues and report concerns to management
- Assist with verification of vendor invoices and preparation for accounting approval
5. New Office and Buildout Support
- Assist with coordinating deliveries furniture placement and equipment setup for new offices
- Provide logistical support for office buildouts expansions and relocations
6. Safety and Compliance
- Maintain records for fire safety inspections and fire extinguisher servicing
- Identify and report safety hazards or compliance concerns to the Operations & Facilities Manager
7. Administrative Support
- Maintain organized facilities and vendor documentation
- Provide general administrative and operational support as needed
Required Qualifications:
1. Education
- High school diploma or equivalent required
2. Experience
- Minimum of two (2) years of experience in facilities maintenance or administrative support roles
- Experience in a professional office environment preferred
3. Skills
- Strong organizational and multitasking abilities
- Effective verbal and written communication skills
- Proficiency in Microsoft Word Excel and Outlook
- Basic understanding of facilities maintenance and vendor coordination
Physical Requirements:
- Ability to lift and move objects weighing up to 50 pounds
- Frequent standing walking bending and reaching
Performance Measures
1. Goals
- Timely and effective resolution of facility-related requests
- Accurate tracking of supplies access devices and vendor services
- Proactive support of office setup and maintenance needs
2. Competencies
- Attention to detail and problem-solving ability
- Collaboration with staff vendors and management
- Reliability and responsiveness to operational needs
Working Conditions:
- Primarily office-based with occasional physical labor
- Fast-paced environment with shifting priorities
Required Experience:
Junior IC
Key Skills
- Typing
- Customer Service
- Hospitality Experience
- Facilities Maintenance
- Facilities Management
- HVAC
- Cleaning Experience
- Office Experience
- OSHA
- Maintenance
- Custodial Experience
- Power Tools
About Company
Hall Booth Smith, P.C. (HBS) is a full-service law firm delivering quality legal services in a variety of practice areas | Atlanta-Based Top Law Firm
