Business Process Specialist

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin we are more than just an employerwe are a vibrant community dedicated to shaping one of the nations most dynamic and innovative cities. As we strive to fulfill our commitment as public servants it is important that we ground our efforts in a set of guiding principles Empathy Ethics Excellence Engagement and Equity anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career contributing to the community and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation : Work in an environment where employees are valued and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave work-life balance programs and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs on-site fitness centers and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Purpose:

Under general supervision this position performs professional level work involving research and analysis of a variety of routine/semi routine administrative and operational support duties in the area of project management quality management performance measurement change management and business process improvement. Provides support and assistance to senior process consultants auditors and team leaders.

Duties Functions and Responsibilities:

Essential duties and functions pursuant to the Americans with Disabilities Act may include the following. Other related duties may be assigned.

• Assists in planning executing and closing projects in a variety of operational and/or administrativesituations related to specific assignments/areas.

• Develops and maintains databases to support data analysis and research findings for business projects.

• Assists in preparation of recommendations for implementation of new or revised policies procedures and/or process changes/improvements.

• Writes reports that summarize findings data collection techniques implementation options etc.

• Establishes project schedules using project planning software/tools updates and maintains project status reports. Communicates project/process status.

• Conducts research analyzes trends determines accuracy and relevancy of data/information and uses sounds judgment to evaluate alternatives.

• Facilitates and documents meetings action items and processes using flowcharting methodologies.

• Maintains positive working relationships with managers supervisors employees and other stakeholders to gain their cooperation and support.

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge Skills and Abilities:

Must possess required knowledge skills abilities and experience and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

• Knowledge of business strategies objectives planning development and management processes and process improvement.

• Knowledge of research methodologies cost/benefit analysis statistics and financial modeling.

• Knowledge of applicable City of Austin state and federal statutes ordinances and codes.

• Knowledge of performance measures quality improvement programs and project management methods.

• Skill in oral and written communication using a variety of formats including: print communication electronic format presentations and telephonic.

• Skill in using computers and related software applications.

• Skill in data analysis and problem solving.

• Ability to quickly recognize and analyze irregular data and situations.

• Ability to work independently and with teams.

Minimum Qualifications:

• Graduation with a Bachelors degree from an accredited college or university with major coursework in a field related to the job plus one (1) year experience related to the job.

• Experience may be substituted for education up to a maximum of four (4) years.

Preferred Qualifications

• Experience in placemaking or public space design operations and maintenance.

• Experience in performance measurement data analysis and reporting using dashboards visualization or other user-defined queries.

• Experience with various types of software including MS Office Suite Adobe Creative Suite SharePoint Excel ArcGIS or others.

• Experience mapping work process flows and initiating process improvement efforts.

• Experience incorporating user needs and feedback into work products and delivering excellent customer service.

Notes to Candidate:

Under general supervision the Business Process Specialist will perform professional level work involving research program development and variety of administrative and operational support tasks in support of the Community Service Divisions placemaking work; assisting Community Service Division staff with interdepartmental coordination quality control performance measurement change management and business process improvement. This position will work closely with team leaders to track program development establish program criteria and maintenance standards develop outreach materials program guides and other support materials.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program you may drive when necessary to multiple locations as part of your regular job duties. Otherwise you are responsible for getting to and from these locations.

Essential Employee:

This position is considered an Essential role and is essential to the operations of the City based on the preparation response and recovery phase of extraordinary situations or emergency conditions. As an employee that has been designated as Essential the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community. Essential Employees during emergencies play a role in ensuring the public health safety and welfare of our community and ensuring City operations continue.

Pay Rate: $62280.00 - $77850.00

Hours: Monday - Friday 8:00am to 5:00pm. Hours may vary depending on departmental needs and initiatives.

Location: 4411 Meinardus Drive Austin TX 78744

Watch for the video linked below to learn more about Austin Transportation and Public Works and its role in the regions mobility landscape. Inside TPW: Click here to watch the video.

Working for the City of Austin provides a number of health and welfare benefits such as low-cost medical dental vision paid leave time a highly competitive retirement plan career development opportunities and more. For more information on City of Austin Benefits click here!

A Cover Letter and Resume are required for this position. Please be sure to upload these documents for consideration.

Please be aware that the Job Posting Close Date reflects the final day to apply but the posting will close at 11:59 PM the day before the date listed. All application steps including attachments and submission must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed it will no longer be viewable in the system.

Applicant: READ THIS STATEMENT Regarding your Application:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g. see resume or see Linked In Profile). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Close Job Posting:

Department may close the job posting at any time after 7 days.

90-Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

Office Location Notes: Office location is subject to change based on department needs and programs.

PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology:

Austin Transportation and Public Works uses the communication platform Microsoft Teams to conduct virtual interviews.

A Cover Letter and Resume are required for this position. Please be sure to upload these documents for consideration.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race creed color national origin sex gender identity age religion veteran status disability or sexual addition the City will not discriminate in employment decisions on the basis of an individuals AIDS AIDS Related Complex or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function please call or Texas Relay by dialing 7-1-1.