Clery Compliance Coordinator and Business Manager

DESCRIPTION:

Reporting to the Associate Vice President for Public Safety and Chief of Police the Clery Act Compliance Coordinator works collaboratively with various offices at the University to ensure the institutions compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations and with various offices in the University to ensure the institutions compliance with appropriate accreditation entities.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

CLERY ACT (85% of time)

Serves as the institutions designated Campus Safety Survey Administrator as that term is explained in the Department of Education correspondence;

Coordinates the institutions Clery Act Compliance program;

Develops the institutions Clery Compliance policies and procedures;

Prepares publishes and distributes the Annual Security and Fire Safety Report;

Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees;

In conjunction with the applicable offices develops and implements Clery Act required policies programs and activities;

Gathers crime and disciplinary referral data from various internal and external sources such as the Division of Student Affairs local law enforcement agencies and the state police;

Works with the appropriate University Departments to identify all Campus Security Authorities for the institution and maintains a list of them for each academic year;

Sends annual request for crime statistics to all Campus Security Authorities at the end of each calendar year;

Provides facilitates or manages the training of Campus Security Authorities;

Consolidates relevant data from these sources with information and policies from across institutional departments;

Coordinates with the appropriate campus departments to ensure compliance with HEA Fire Safety regulations;

Works with the institutional police department/public safety Records Division to ensure proper classification of crime incident reports;

Manages the institutions Timely Warning Report program;

Collaborates with the Public Relations Office to ensure compliance with the Emergency Notification requirements of the Clery Act;

Collaborate with Facilities Management to ensure that at least 1 test is completed each year that includes all required components to meet the HEOA definition of a test;

Trains key institutional stakeholders on Clery Act requirements;

Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations;

Coordinates with Division of Business Affairs to maintain an accurate list of buildings and properties owned and/or controlled by the institution;

Ensures compliance with the daily crime and fire log requirements;

Serves as the Records Custodian for all Clery Act-associated records;

Establishes Clery Act compliance programs at each separate campus;

Works with the Counseling Center and Student Health Services to gather statistical data related to crimes disclosed to those offices;

Serves as the Recording Secretary for the Clery Act Management Committee;

Works with the Division of Student Affairs and Human Resources to ensure compliance with the Drug Free Schools and Safe Campuses regulations;

Works with the Title IX coordinator

Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions; and

Submits annual crime statistics to the Department of Education as required.

BUSINESS MANAGER (10% of time)

Hires trains and manages performance of the departments Administrative Support and Record Clerk employee(s) and student office assistants;

Leads fiscal planning contracts budgets and grants;

Conducts analysis research and reporting to support unit strategic planning needs;

Evaluates compliance of fiscal personnel and administrative practices;

Oversees the coding of police reports and preparation of statistical reports;

Oversees the completion of other administrative processes involving reporting and documentation; and

Performs other duties as assigned.

ACCREDITATION (5% of time)

Participates in policy and procedure development to help ensure accuracy consistency and clarity in administrative manuals;

Edits policies procedures and other materials for manuals;

Researches sources cited in policies and procedures;

Assists department personnel in identifying conflicting policies and procedures to resolve conflicts and revise manuals accordingly;

Meets regularly with the Chief of Police and key employees to identify needs and report progress on accreditation efforts;

Provides liaison with the Commission on Accreditation for Law Enforcement Agencies Inc.(CALEA) International Association of Campus Law Enforcement Administrators (IACLEA) and Illinois Law Enforcement Accreditation Program (ILEAP) for all accreditation matters;

Provides liaison with the University accreditation and compliance office;

Keep abreast of all aspects of the accreditation process including proposed changes or amendments to the standards assessing the impact of changes on current policies and procedures of the agency;

Provides related training for agency employees; and

Assigns directs and coordinates groups of employees to achieve plans of action recommendation to Chief of Police and other activities that meet compliance with applicable accreditation standards.

MINIMUM QUALIFICATIONS:

Bachelor Degree in Communications Criminal Justice or Emergency Management or related field;

Two years of experience working in procedural or management analysis;

Excellent oral and written communications;

Excellent organizational skills;

Excellent interpersonal skills;

Excellent computer skills including familiar with Microsoft office suite and databases; and

Equivalent combination of experience and/or education from which comparable knowledge skills and abilities;

Proven record of attendance and reliability; and

Demonstrate a high level of professional ethics and personal integrity.

PREFERRED QUALIFICATIONS:

Previous experience complying with the requirements of the Clery Act;

Advanced Clery Act Training;

Familiarization with Title IX; and

Three years or more of work experience with an institution of Higher Education.

MENTAL/PHYSICAL REQUIREMENTS

Incumbent must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Qualified candidates should submit a cover letter resume and complete contact information for a minimum of three professional references with telephone numbers.

Please submit all materials at the time of initial application.

Review of applications will begin immediately and continue until the position is filled. Employment with Bradley University is contingent upon successful completion of a criminal background check. Visa sponsorship is not available for this position.

Bradley University offers a competitive benefits package including health dental vision life and disability coverages FSA HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Information regarding our benefits can be found here: University is a top-ranked private university in Peoria Illinois offering nearly 6000 undergraduate and graduate students opportunities choices and resources to build their futures. Innovation action and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business communications education engineering fine arts health sciences liberal arts and sciences and technology.

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration faculty and staff are committed to attracting qualified candidates from underrepresented groups.