Assistant-Facility Manager-Technical

Reporting to: Senior Manager - Facility Management Schedule: Six-day work week (Monday to Saturday) Work from Office

The resource is responsible for day-to-day office administration and the overall maintenance of the office premises. This includes managing repairs for plumbing carpentry civil works and HVAC systems. A primary focus is ensuring the company utilizes high-quality vendors at the most efficient costs replacing them when necessary to meet or exceed company standards. The role also encompasses general administrative duties as required by the premises.

• Ensure all office equipment is covered under Annual Maintenance Contracts (AMC) and operating optimally.

• Establish and maintain agreements with vendors for quick and efficient repairs.

• Supervise on-site maintenance activities to ensure vendors use agreed-upon standard products and meet service levels.

• Enforce company safety standards including Permit To Work Tool Box Talks and Safety Scans.

• Review vendor service reports and implement recommended actions promptly.

• Map product lifecycles to process replacements before equipment reaches end-of-life.

• Oversee the daily functioning of the Building Management System (BMS) Fire Safety systems and HVAC units.

• Conduct daily physical checks of the BMS room Fire Safety Panels PA systems and critical equipment like PAC UPS and AHUs.

• Perform regular testing of the Novec fire suppression system.

• Maintain and update Work Instructions for all technical systems (BMS Novec etc.).

• Manage furniture inventory and source vendors for upkeep and repairs.

• Maintain and schedule testing for specialized equipment such as CO2 and Lux meters.

• Manage waste and scrap disposal processes.

• Handle procurement for new office requirements equipment and materials.

• Oversee Guest House management and coordinate office parties or banquets.

• Manage pest control schedules and performance.

• Liaise with external agencies including local authorities police fire brigade and unions.

• Maintain all documentation required for ISO audits ( 45001 and 50001).

• Track monthly electricity and water consumption for HSSE reporting and improvement initiatives.

• Submit half-yearly Form B to the Fire Safety Department.

• Maintain trackers for AMCs service dates and fire extinguisher hydrotesting/refilling.

• Manage a Snag List to ensure all faults are repaired within set timelines.

• Ensure timely processing and submission of vendor invoices.

• Manage the Mock Drill Calendar and train all vendors (Cafeteria Security Housekeeping) on emergency roles.

• Education: Must hold a Diploma or Degree in Electrical or Mechanical Engineering.

• Experience: Preference for candidates from IT/ITES or large corporate backgrounds.

• Technical Skills: Hands-on experience with BMS fire safety equipment and safety protocols.

• Soft Skills: Excellent oral and written communication; proactive and positive approach.

• Attributes: Quick learner with a hands-on attitude toward problem-solving and safety.